Senior Executive Assistant to Marketing & Communications VPs

Houston Methodist; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Houston Methodist in Houston seeks an Executive Assistant to support two VP level executives in Marketing & Communications. The role manages calendars, meetings, travel, and prepares presentations.

The ideal candidate has extensive secretarial experience, strong communication, discretion with confidential information, and the ability to coordinate across departments and with medical staff.

Qualifications

• Five years’ secretary experience with three years supporting senior management.
• Ability to manage executive calendars and travel arrangements.
• Proficient in preparing presentations, minutes, and reports.
• Strong written and verbal communication; confidentiality.
• Ability to work independently and as part of a team.

Responsibilities

• Maintains assigned executive calendar(s). Schedules/coordinates meetings, conferences and Teams/WebEx/conference calls, special events, appointments and travel arrangements and keeps leader(s) informed of schedule change prior to meeting or appointment.
• Meets with individuals, special interest groups and others on behalf of executives, committees and Boards of Directors.
• Role models healthy relationships in the work environment such as mitigation of conflict, leading problem solving and resolution efforts.

Skills

Strong communication

Organizational skills

Time management

Customer service

Dictation/transcription

Education

High School Diploma

Secondary education preferred

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Houston Methodist in Houston seeks an Executive Assistant to support two VP level executives in Marketing & Communications. The role manages calendars, meetings, travel, and prepares presentations.

The ideal candidate has extensive secretarial experience, strong communication, discretion with confidential information, and the ability to coordinate across departments and with medical staff.