Administrative Assistant

Private Equity; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Private Equity in Boston is seeking a Senior Administrative Assistant to support our investment management teams, providing high-level administrative support in a fast-paced, collaborative environment.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while assisting investment professionals with day-to-day tasks and strategic projects.

Qualifications

• Undergraduate degree or equivalent experience required.
• 4+ years of professional administrative support in fast-paced environments.
• Financial services, investment management, or real estate industry experience preferred.

Responsibilities

• Manage complex scheduling across multiple calendars, including meetings, conference calls, conferences, and industry events
• Coordinate complex domestic and international travel arrangements from initial planning through trip completion
• Prepare and process expense reports and assist with invoice processing
• Manage and monitor multiple investment-team inboxes, ensuring appropriate coverage and timely responses
• Maintain company databases, contacts, filing systems, and other administrative processes
• Track and distribute earnings information, news alerts, financial statements, and other investment-related information
• Collect and distribute relevant company, market, and industry research
• Draft correspondence and provide day-to-day administrative support to investment professionals
• Collaborate with administrative team members to provide seamless coverage across investment teams
• Assist with ad hoc projects and identify opportunities to improve administrative processes and efficiencies

Skills

Organizational skills

Prioritization

Problem-solving

Written and verbal communication

Calendar management

Travel coordination

Multitasking

MS Office (Outlook/Word/Excel/PowerPt)

Education

Undergraduate degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Senior Administrative Assistant – Investment Management

Location: Boston, MA

We are seeking an experienced Senior Administrative Assistant to join the investment support team of a highly regarded investment management firm in Boston. This position supports multiple investment teams and is ideal for an administrative professional who thrives in a fast-paced, collaborative environment and enjoys providing high-level support to investment professionals.

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. This is a true administrative support position offering exposure to a dynamic investment environment and a broad range of responsibilities.

Key Responsibilities

• Manage complex scheduling across multiple calendars, including meetings, conference calls, conferences, and industry events
• Coordinate complex domestic and international travel arrangements from initial planning through trip completion
• Prepare and process expense reports and assist with invoice processing
• Manage and monitor multiple investment-team inboxes, ensuring appropriate coverage and timely responses
• Maintain company databases, contacts, filing systems, and other administrative processes
• Track and distribute earnings information, news alerts, financial statements, and other investment-related information
• Collect and distribute relevant company, market, and industry research
• Draft correspondence and provide day-to-day administrative support to investment professionals
• Collaborate with administrative team members to provide seamless coverage across investment teams
• Assist with ad hoc projects and identify opportunities to improve administrative processes and efficiencies

Qualifications

• Undergraduate degree or equivalent experience
• 4+ years of professional administrative support experience in a fast-paced environment
• Financial services, investment management, or real estate industry experience preferred
• Previous experience supporting senior investment professionals preferred
• Strong organizational, prioritization, and problem-solving skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Intermediate to advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to work independently while collaborating effectively within a larger team
• Ability to manage multiple priorities and deadlines simultaneously
• Flexible and proactive approach with the ability to adapt to changing business needs