Senior Executive Assistant to Leaders | Nonprofit, DC

Boutique Recruiting; Washington (District of Columbia); On-site; USD 41,000 - 69,000; Full time

Benefits offered by this job

Temp-to-hire

Medical insurance (PPO)

Paid vacation

Paid holidays

401(k) retirement plan

Career growth

Exposure to national initiatives

Job summary

Boutique Recruiting in Washington, DC is seeking a Senior Admin / Executive Assistant to provide direct executive support in a fast-paced nonprofit setting. You will manage calendars, coordinate travel, draft communications, and prepare materials for leadership.

The role requires discretion, superb organization, and the ability to handle competing priorities with poise. Onsite five days a week with occasional after-hours support for events and meetings.

Qualifications

• 8 years of executive assistant experience supporting senior-level leadership.
• Bachelor's degree or equivalent combination of education and relevant experience.
• Advanced proficiency in Microsoft Excel and Word.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication skills, including clear handwriting.
• Discretion, confidentiality, and sound professional judgment.

Responsibilities

• Manage complex executive calendars, appointments, meetings, and scheduling priorities.
• Screen and return phone calls, coordinate follow-up communications, and manage correspondence.
• Take detailed meeting notes, prepare call summaries, and organize executive briefings.
• Draft, review, and edit memos, documents, and written communications.
• Prepare handwritten notes and materials for executive review during meetings.
• Coordinate travel arrangements, itineraries, and related logistics.
• Maintain accurate contact databases, records, and administrative information.
• Conduct research to support national programs, special initiatives, and executive priorities.
• Collaborate with organizational leadership and department representatives to coordinate activities.
• Anticipate executive needs, manage shifting priorities, and maintain confidentiality.

Skills

Calendar management

Travel coordination

Executive support

Research

Discretion & confidentiality

Written & verbal communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Boutique Recruiting in Washington, DC is seeking a Senior Admin / Executive Assistant to provide direct executive support in a fast-paced nonprofit setting. You will manage calendars, coordinate travel, draft communications, and prepare materials for leadership.

The role requires discretion, superb organization, and the ability to handle competing priorities with poise. Onsite five days a week with occasional after-hours support for events and meetings.