Senior Admin / Executive Assistant

Boutique Recruiting; Washington (District of Columbia); On-site; USD 41,000 - 69,000; Full time

Benefits offered by this job

Temp-to-hire

Medical insurance (PPO)

Paid vacation

Paid holidays

401(k) retirement plan

Career growth

Exposure to national initiatives

Job summary

Boutique Recruiting in Washington, DC is seeking a Senior Admin / Executive Assistant to provide direct executive support in a fast-paced nonprofit setting. You will manage calendars, coordinate travel, draft communications, and prepare materials for leadership.

The role requires discretion, superb organization, and the ability to handle competing priorities with poise. Onsite five days a week with occasional after-hours support for events and meetings.

Qualifications

• 8 years of executive assistant experience supporting senior-level leadership.
• Bachelor's degree or equivalent combination of education and relevant experience.
• Advanced proficiency in Microsoft Excel and Word.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication skills, including clear handwriting.
• Discretion, confidentiality, and sound professional judgment.

Responsibilities

• Manage complex executive calendars, appointments, meetings, and scheduling priorities.
• Screen and return phone calls, coordinate follow-up communications, and manage correspondence.
• Take detailed meeting notes, prepare call summaries, and organize executive briefings.
• Draft, review, and edit memos, documents, and written communications.
• Prepare handwritten notes and materials for executive review during meetings.
• Coordinate travel arrangements, itineraries, and related logistics.
• Maintain accurate contact databases, records, and administrative information.
• Conduct research to support national programs, special initiatives, and executive priorities.
• Collaborate with organizational leadership and department representatives to coordinate activities.
• Anticipate executive needs, manage shifting priorities, and maintain confidentiality.

Skills

Calendar management

Travel coordination

Executive support

Research

Discretion & confidentiality

Written & verbal communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Position Title: Senior Admin / Executive Assistant

We are seeking an experienced, highly organized Senior Admin / Executive Assistant to provide direct executive support in a fast-paced, high-profile nonprofit organization in Washington, DC. This temp-to-hire opportunity involves managing complex calendars, coordinating travel, handling executive correspondence, conducting research, and ensuring seamless daily operations. The role requires exceptional discretion, adaptability, and the ability to anticipate priorities while supporting a busy executive involved in national programs and high-level engagements.

The ideal candidate has extensive executive assistant experience, outstanding organizational and communication skills, and the confidence to manage competing priorities with professionalism, precision, and sound judgment.

Pay Range

$30 - $50 / hour, DOE

Responsibilities

• Manage complex executive calendars, appointments, meetings, and scheduling priorities
• Screen and return phone calls, coordinate follow-up communications, and manage correspondence
• Take detailed meeting notes, prepare call summaries, and organize executive briefings
• Draft, review, and edit memos, documents, and written communications
• Prepare handwritten notes and materials for executive review during meetings
• Coordinate travel arrangements, itineraries, and related logistics
• Maintain accurate contact databases, records, and administrative information
• Conduct research to support national programs, special initiatives, and executive priorities
• Collaborate with organizational leadership and department representatives to coordinate activities
• Anticipate executive needs, manage shifting priorities, and maintain confidentiality in sensitive matters
• Assist with event logistics, inbox management, and additional executive responsibilities as the role evolves

Requirements

• Approximately 8 years of executive assistant experience supporting senior-level leadership
• Bachelor's degree or equivalent combination of education and relevant experience
• Advanced proficiency in Microsoft Excel and Word
• Exceptional organizational, multitasking, and time management skills
• Strong written and verbal communication skills, including clear and professional handwriting
• Demonstrated discretion, confidentiality, and sound professional judgment
• Ability to remain composed, focused, and effective while managing multiple competing priorities
• Professional demeanor and ability to interact confidently with high-profile individuals and visitors
• Commitment to maintaining a strictly nonpartisan approach when working with individuals across the political spectrum
• Strong attention to detail, punctuality, reliability, and flexibility
• Ability to work onsite five days per week in Washington, DC, with occasional evening or weekend availability
• Willingness to travel occasionally, approximately 5–10% of the time

Preferred Skills

• Familiarity with Washington, DC, Capitol Hill, and government-related environments
• Experience using Canva or Adobe InDesign
• Social media management or content coordination experience
• Strong research capabilities, including proficiency with AI-powered research tools
• Experience supporting executives in nonprofit, public affairs, or high-profile professional environments

Benefits

• Temp-to-hire opportunity with long-term career potential
• Competitive hourly compensation based on experience
• Medical insurance through a PPO plan following eligibility requirements
• Paid vacation, holidays, and additional paid time off following conversion
• 401(k) retirement plan following eligibility requirements
• Opportunities for expanded responsibilities and professional growth
• Direct exposure to influential leaders, national initiatives, and high-profile events
• Collaborative, mission-driven professional environment

If you are a polished, proactive executive support professional who thrives in a demanding environment and takes pride in keeping senior leadership organized and effective, we encourage you to apply!