Senior Executive Assistant & Admin Lead (DC, Temp-to-Hire)

Boutique Recruiting; Maryland; On-site; USD 41,000 - 69,000; Full time

Benefits offered by this job

Temp-to-hire potential

Medical insurance (PPO)

Paid vacation & holidays

401(k)

Professional growth opportunities

Job summary

Boutique Recruiting seeks a seasoned Senior Admin / Executive Assistant to directly support a high-profile nonprofit executive in Washington, DC. The role manages complex calendars, travel logistics, and executive correspondence, requiring discretion and poise in a fast-paced environment.

Ideal candidates will have 8+ years of EA experience, a Bachelor’s degree or equivalent, and strong proficiency in Excel and Word.

Qualifications

• 8+ years of executive assistant experience supporting senior leadership.
• Bachelor's degree or equivalent combination of education and experience.
• Advanced proficiency in Microsoft Excel and Word.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication skills, including clear handwriting.
• Demonstrated discretion and sound professional judgment.
• Willingness to work onsite five days per week in Washington, DC and travel ~5–10%.

Responsibilities

• Manage complex executive calendars, appointments, meetings, and scheduling priorities.
• Screen and return phone calls, coordinate follow-up communications, and manage correspondence.
• Take detailed meeting notes, prepare call summaries, and organize executive briefings.
• Draft, review, and edit memos, documents, and written communications.
• Prepare handwritten notes and materials for executive review during meetings.
• Coordinate travel arrangements, itineraries, and related logistics.
• Maintain accurate contact databases, records, and administrative information.
• Conduct research to support national programs and executive priorities.
• Collaborate with leadership to coordinate activities and priorities.
• Anticipate executive needs and maintain confidentiality in sensitive matters.
• Assist with event logistics and inbox management as needed.

Skills

Calendar management

Communication

Discretion

Multitasking

Time management

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Canva

Adobe InDesign

Job description

Boutique Recruiting seeks a seasoned Senior Admin / Executive Assistant to directly support a high-profile nonprofit executive in Washington, DC. The role manages complex calendars, travel logistics, and executive correspondence, requiring discretion and poise in a fast-paced environment.

Ideal candidates will have 8+ years of EA experience, a Bachelor’s degree or equivalent, and strong proficiency in Excel and Word.