Senior Executive Assistant to Leaders | Global Travel & Ops

Lancesoft; Bridgewater Township (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

Lancesoft in Bridgewater, NJ is seeking an Executive Assistant to provide high-level administrative support to senior leaders in a fast-paced, regulated environment. The role requires strong judgment, impeccable organization, and ability to anticipate executive needs while managing multiple priorities with discretion.

Onsite, Mon-Fri, 7:30–4:00 or 8:00–4:30, duration 6–12 months. The ideal candidate will have at least three years of EA experience, a high school diploma (college degree

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum of three years experience supporting senior leaders in an executive assistant role.
• Experience in corporate or highly regulated environments; pharma or life sciences background a plus.

Responsibilities

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
• Act as a liaison with other Executive Assistants to align schedules and leadership activities
• Handle confidential and sensitive information with discretion and professionalism
• Process and reconcile travel and expense reports using Concur; manage executive communications
• Maintain organized filing systems in line with company standards
• Support special projects requiring independent judgement and coordination
• Ensure office operations run smoothly, including supply management and ad hoc executive support

Skills

Microsoft Office Suite

Calendar management

Travel coordination

Executive communications

Discretion

Independent work

Education

High School Diploma or equivalent

College degree preferred

Tools

SharePoint

Concur

Job description

Lancesoft in Bridgewater, NJ is seeking an Executive Assistant to provide high-level administrative support to senior leaders in a fast-paced, regulated environment. The role requires strong judgment, impeccable organization, and ability to anticipate executive needs while managing multiple priorities with discretion.

Onsite, Mon-Fri, 7:30–4:00 or 8:00–4:30, duration 6–12 months. The ideal candidate will have at least three years of EA experience, a high school diploma (college degree