Senior Executive Assistant & Office Operations Lead

LSL Healthcare, Inc.; Niles (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

LSL Healthcare, Inc. is seeking an experienced executive assistant to provide high-level administrative support to our leadership while overseeing front-office operations. You will coordinate calendars, travel, meetings, and key documents in a fast-paced manufacturing environment.

The role requires discretion, exceptional organizational skills, and the ability to manage multiple priorities. Direct support for senior leadership with a focus on confidentiality and professional communication is

Qualifications

• 3+ years of office administration or administrative management experience.
• Experience in supporting senior leadership, with direct CEO support preferred.
• Professional demeanor and ability to adapt to changing priorities.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
• Professional judgment and ability to handle confidential information.
• Strong interpersonal skills with the ability to work across all organizational levels.
• Ability to move throughout office and warehouse environments.
• Occasional lifting of office materials up to 20 pounds.

Responsibilities

• Manage executive calendars, schedules, appointments, and travel arrangements.
• Coordinate executive meetings, including agendas, presentations, minutes, and follow-up actions.
• Prepare reports, correspondence, presentations, and other business documents.
• Screen and prioritize communications, including emails, phone calls, and meeting requests.
• Maintain confidentiality of sensitive company information and executive communications.
• Support strategic initiatives and special projects as assigned by executive leadership.
• Track key deadlines, action items, and business priorities.
• Oversee daily administrative operations and office management functions.
• Supervise and support administrative staff, reception, and office coordinators.
• Assist onboarding activities for new employees and visitors.

Skills

Organizational skills

Communication skills

Time management

Confidentiality

Education

Associate/Bachelor's in Business Administration/Management

Tools

Microsoft Office Suite

Job description

LSL Healthcare, Inc. is seeking an experienced executive assistant to provide high-level administrative support to our leadership while overseeing front-office operations. You will coordinate calendars, travel, meetings, and key documents in a fast-paced manufacturing environment.

The role requires discretion, exceptional organizational skills, and the ability to manage multiple priorities. Direct support for senior leadership with a focus on confidentiality and professional communication is