Senior Executive Assistant & Office Operations Lead

Lancesoft; Louisville (CO); Presencial; USD 60 000 - 85 000; Tempo integral

Resumo da oferta

Lancesoft in Louisville, Colorado is seeking an Assistant 3, Administrative to provide executive, administrative, and site operations support for senior leadership and the Louisville office. The role coordinates calendars, travel, meetings, visitors, communications, purchasing, invoices, onboarding, facilities, and events, working independently across functions.

The successful candidate will handle sensitive information with discretion, anticipate needs, and help create the structure needed for

Qualificações

• Associate degree or equivalent combination of education and relevant experience required; bachelor degree in business administration, communications, hospitality, or a related field preferred.
• Five or more years of progressively responsible administrative, executive‑support, office‑management, or site‑coordination experience preferred.
• Demonstrated experience supporting junior leaders and managing complex calendars, travel, meetings, events, purchasing, invoices, and confidential information.
• Experience in a regulated, medical‑device, healthcare, manufacturing, or global matrix organization preferred.

Responsabilidades

• Provide high‑quality executive support to the VP/GM and other designated leaders, including complex calendar management, meeting prioritization, travel planning, agendas, briefing materials, presentations, and meeting notes or action tracking as requested.
• Coordinate Town Halls, leadership meetings, site events, training sessions, visitor agendas, and employee activities, including facilities, rooms, catering, supplies, communications, and day‑of execution.
• Serve as a professional first point of contact for visitors, guests, incoming calls, correspondence, and site requests; assess urgency and route or escalate matters appropriately.
• Manage office operations in partnership with the leasing office, facilities provider, security, EHS, and other service partners; coordinate maintenance requests, scheduled services, workplace communications, access needs, and emergency‑preparedness activities.
• Oversee office readiness, including common‑area organization, routine stocking, supply ordering, mail handling, directories, badges, and other day‑to‑day administrative needs.
• Create and distribute organizational announcements, site communications, newsletters, presentations, spreadsheets, organizational charts, and other leader‑ready materials.

Conhecimentos

Calendar management

Travel planning

Event coordination

Vendor coordination

Administrative support

Formação académica

Associate degree

Bachelor's degree preferred

Ferramentas

Outlook

Teams

Word

Excel

PowerPoint

Descrição da oferta de emprego

Lancesoft in Louisville, Colorado is seeking an Assistant 3, Administrative to provide executive, administrative, and site operations support for senior leadership and the Louisville office. The role coordinates calendars, travel, meetings, visitors, communications, purchasing, invoices, onboarding, facilities, and events, working independently across functions.

The successful candidate will handle sensitive information with discretion, anticipate needs, and help create the structure needed for