Hybrid Executive Assistant to Senior Leaders

BCL Search, Inc.; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Global Investment Firm in Midtown East is seeking an organized Executive Assistant to provide high-level support to a senior executive and senior leadership in a fast-paced environment.

The role requires 5–7+ years of EA experience, excellent communication, and strong discretion. On-site 5 days a week with potential flex Fridays; the team relies on advanced MS Office skills and seamless coordination of complex calendars and travel.

Qualifications

• 5–7+ years of administrative or Executive Assistant experience.
• Experience supporting senior executives and managing multiple competing priorities.
• Excellent written and verbal communication skills.
• Strong judgment and ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to a senior executive and additional senior leaders.
• Manage complex, high-volume calendars across multiple time zones, prioritizing and adjusting as needs change.
• Coordinate internal and external meetings with materials, agendas, and logistics.
• Arrange detailed travel, including flights, accommodations, ground transportation, and itineraries.
• Prepare and process expense reports, reconcile corporate credit card charges, process invoices, coordinate vendor setup, and track payments through completion.
• Plan and coordinate corporate events, meetings, and related travel.
• Assist with presentation preparation and other materials as needed.
• Serve as a trusted point of contact for internal teams, clients, and external stakeholders.
• Anticipate needs, proactively resolve issues, and ensure follow-up items are handled promptly.
• Handle highly confidential and sensitive information with discretion.
• Assist with special projects and ad hoc requests as needed.

Skills

Executive support

Calendar management

Prioritization

Discretion

Communication

Attention to detail

Calm under pressure

Microsoft Office

Tools

Outlook

Word

Excel

PowerPoint

Video Conferencing

Accounts Payable systems

Job description

Global Investment Firm in Midtown East is seeking an organized Executive Assistant to provide high-level support to a senior executive and senior leadership in a fast-paced environment.

The role requires 5–7+ years of EA experience, excellent communication, and strong discretion. On-site 5 days a week with potential flex Fridays; the team relies on advanced MS Office skills and seamless coordination of complex calendars and travel.