Senior Executive Assistant — Strategic Operations & RA Support

Leo Pharma GmbH; Madison (NJ); Hybrid; USD 90,000 - 105,000; Full time

Job summary

LEO Pharma in Madison, NJ is seeking an Executive Assistant to provide high‑level administrative support to one or more executives, manage calendars, travel, and confidential information, and help streamline operations. The role requires 3+ years supporting a VP‑level executive with advanced MS Word/Excel/PowerPoint skills, and strong communication.

A hybrid work arrangement in our Madison office is available.

Qualifications

• 3+ years’ experience supporting a Vice President level executive.
• Strong computer skills with advanced competency in MS Word, Excel, and PowerPoint.
• Ability to handle confidential issues with tact.
• High attention to detail, ability to multi-task and prioritize, and strong organizational skills.
• Strong communication and interpersonal skills, professional attitude, and ability to work under pressure and meet timely deadlines.
• Ability to work on special projects and support key department initiatives, as assigned.

Responsibilities

• Provide comprehensive administrative support, including scheduling meetings, managing complex calendars, and arranging travel itineraries for one or multiple executives.
• Manage and maintain confidential and sensitive information with the utmost discretion.
• Coordinate video conferences, internal/external meetings, catering, and special event logistics.
• Track, manage, and reconcile expenses, invoices, and the contract lifecycle.
• Prepare, review, and edit correspondence, presentations, and other documents with acute accuracy.
• Serve as liaison between leadership, internal teams, and external stakeholders, ensuring effective communication and collaboration.
• Attend meetings, take minutes, and ensure timely follow-up on action items.

Skills

Communication skills

Interpersonal skills

Attention to detail

Tools

MS Word

Excel

PowerPoint

Job description

LEO Pharma in Madison, NJ is seeking an Executive Assistant to provide high‑level administrative support to one or more executives, manage calendars, travel, and confidential information, and help streamline operations. The role requires 3+ years supporting a VP‑level executive with advanced MS Word/Excel/PowerPoint skills, and strong communication.

A hybrid work arrangement in our Madison office is available.