Executive Assistant

The Fountain Group; Bridgewater Township (NJ); Vor Ort; USD 36.000 - 47.000; Vollzeit

Zusammenfassung

The Fountain Group is hiring an Executive Assistant for a prominent client in the pharmaceutical and life sciences sector. This temp-to-hire role is onsite in Bridgewater, NJ, supporting senior executives with high-level administrative duties.

Responsibilities include managing calendars, coordinating travel, preparing executive materials, and handling confidential information with discretion. Proficiency with Microsoft Office and Concur is preferred.

Qualifikationen

• High school diploma or equivalent; college degree preferred.
• Minimum of three years’ experience supporting senior leaders in an executive assistant role.
• Experience in corporate or highly regulated environments; pharmaceutical or life sciences experience a plus.

Aufgaben

• Provide comprehensive, proactive administrative support to senior executives.
• Manage complex calendars and scheduling across multiple time zones.
• Coordinate domestic and international travel, including visas and accommodations.

Kenntnisse

Calendar management

Travel coordination

Executive support

Presentations

MS Office

Concur

Communication

Discretion

Ausbildung

High school diploma

College degree preferred

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Jobbeschreibung

Executive Assistant (Temp-to-Hire Possible)

The Fountain Group is hiring for a prominent client in the pharmaceutical and life sciences industry.

Location: Bridgewater, NJ (onsite)
Pay Rate: $26-34/hour
Shift: Mon-Fri, 7:30AM-4:00PM or 8:00AM-4:30PM
Duration: 6 to 12 months, with the possibility of temp-to-hire for the right person

About the Role
The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.

The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.

Key Responsibilities

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
• Handle highly confidential and sensitive information with absolute discretion and professionalism
• Process and reconcile travel and expense reports using Concur
• Screen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responses
• Maintain organized electronic and physical filing systems in line with company and compliance standards
• Support special projects and initiatives requiring independent judgement, coordination, and follow-through
• Ensure office operations run smoothly, including supply management and ad hoc executive support as needed

Skills & Capabilities

• Demonstrated ability to work independently with minimal direction while exercising sound judgement
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; SharePoint experience preferred. Diligent experience a plus.
• Strong written and verbal communication skills, with confidence engaging senior leaders and external partners
• Highly organized, detail-oriented, and able to manage competing priorities under pressure
• Proactive, solutions-focused mindset with strong anticipation and planning skills
• Professional presence, discretion, and ability to navigate a corporate executive environment
• Strong interpersonal skills and a collaborative, team-oriented approach

Qualifications & Experience

• High school diploma or equivalent required; college degree preferred
• Minimum of three years’ experience supporting senior leaders in an executive assistant role
• Experience in a corporate or highly regulated environment preferred; pharmaceutical or life sciences experience a plus

Additional Requirements

• Willingness to work extended hours or overtime as business needs require
• Ability to handle confidential information with the highest level of integrity
• Reliable transportation required