Senior Executive Assistant to Global Leaders

Kavaliro; Foster City (CA); On-site; USD 70,000 - 77,000; Full time

Job summary

Kavaliro is seeking an Executive Assistant to support our President, CRO and head of Global Sales, collaborating with senior leaders to keep calendars, coordinate meetings, and arrange travel. This role contributes to a culture of teamwork, service, and excellence.

The successful candidate will demonstrate discretion, excellent communication, and strong calendar and travel coordination skills, with experience using Google Suite, Slack, and conferencing tools.

Qualifications

• Minimum of 5+ years of applicable administrative experience, ideally supporting sales leaders within a global software organization.
• High attention to detail, organization and process.
• Discretion with confidential material.
• Experience with virtual meeting platforms (Zoom, Webex, GoToWebinars, Google Hangouts).

Responsibilities

• Manage day to day schedules in such a way that each executive is able to complete their obligations in an organized, efficient way.
• Coordinate internal and external meetings including team meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers.
• Proactively manage calendar priorities based on customer meetings, quarter close cycles, fiscal calendars, current projects, team needs and major events.
• Book appropriate domestic and international travel within company travel policy, taking into account travel Visas, costs and proper documentation.
• Effectively interface with employees from other groups within the company, and recognizes key players within all organizations.
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.

Tools

Zoom

Webex

GoToWebinars

Google Hangouts

Google Suite

Slack

Concur

Job description

Kavaliro is seeking an Executive Assistant to support our President, CRO and head of Global Sales, collaborating with senior leaders to keep calendars, coordinate meetings, and arrange travel. This role contributes to a culture of teamwork, service, and excellence.

The successful candidate will demonstrate discretion, excellent communication, and strong calendar and travel coordination skills, with experience using Google Suite, Slack, and conferencing tools.