Executive Assistant to CEO | Global Calendar & Travel Pro

FLEXSYS; Akron (OH); On-site; USD 75,000 - 115,000; Full time

Job summary

Flexsys, headquartered in Akron, OH, is seeking an Executive Administrative Assistant to support the CEO and CHRO. The role requires exceptional calendar management, international travel coordination, and the ability to handle confidential information with discretion.

The successful candidate will manage multi‑time‑zone calendars, arrange complex travel itineraries, prepare communications and events, and collaborate with senior leaders and clients in a fast‑paced environment.

Qualifications

• 7+ years of experience supporting C-level executives in global, fast-paced settings.
• Proven calendar management and international travel coordination skills.
• Strong interpersonal skills and ability to set boundaries diplomatically.
• Excellent written and verbal communication.
• Proficient with Microsoft Office, Teams, and travel platforms.

Responsibilities

• Manage CEO and CHRO calendars across multiple time zones.
• Arrange complex international and domestic travel itineraries.
• Serve as primary scheduling point of contact and prioritize meetings.
• Prepare expense reports, vendor and PO processes.
• Draft company-wide communications and event planning.
• Collaborate with senior executives and clients with professionalism.
• Maintain confidentiality and handle sensitive information.

Skills

Executive calendar management

International travel coordination

C-level support

Stakeholder communication

Discretion and confidentiality

Office software proficiency

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Teams

Travel booking platforms

Job description

Flexsys, headquartered in Akron, OH, is seeking an Executive Administrative Assistant to support the CEO and CHRO. The role requires exceptional calendar management, international travel coordination, and the ability to handle confidential information with discretion.

The successful candidate will manage multi‑time‑zone calendars, arrange complex travel itineraries, prepare communications and events, and collaborate with senior leaders and clients in a fast‑paced environment.