Remote Executive Assistant to Global Leaders

Jobvite, Inc.; United States; On-site; USD 65,000 - 110,000; Full time

Job summary

VikingCloud is seeking an experienced Executive Assistant to support a team of executives across the US and Europe. This remote role manages calendars, coordinates travel, and handles expenses for senior leaders, serving as the primary liaison for Finance, Legal, and HR and collaborating with facilities and vendors.

The ideal candidate is highly organized, discreet, and skilled at managing competing priorities in a fast-moving, global environment, with flexibility to work across US and European

Qualifications

• At least three years in an executive assistant role supporting senior leaders.
• Proven ability to manage multiple calendars, priorities and deadlines.
• Experience coordinating cross-functionally with Finance, Legal and HR.
• Excellent written and verbal communication skills.
• Able to work quickly and accurately under pressure with discretion.
• Proficiency with Microsoft Office and scheduling tools; experience with Concur/Expensify.
• Flexible hours to support US and Europe time zones; US-based authorisation to work.
• Bachelor's degree preferred; Private equity exposure is a plus.

Responsibilities

• Manage complex calendars for multiple executives across US/Europe.
• Coordinate domestic and international travel and build detailed itineraries.
• Prepare and track expense reports; reconcile corporate cards.
• Communicate with internal teams and external partners; handle confidential info.
• Coordinate documents routing, approvals, and signatures cross-functionally.
• Plan meetings and events; take notes and track follow-up actions.
• Assist facilities and office management and vendor relationships.
• Provide ad hoc administrative support and participate in projects as needed.

Skills

Calendar management

Travel coordination

Expense management

Communication

Discretion

Cross-functional coordination

Time management

Vendor relations

Education

Bachelor's degree preferred

Tools

Microsoft Office

Concur

Expensify

Job description

VikingCloud is seeking an experienced Executive Assistant to support a team of executives across the US and Europe. This remote role manages calendars, coordinates travel, and handles expenses for senior leaders, serving as the primary liaison for Finance, Legal, and HR and collaborating with facilities and vendors.

The ideal candidate is highly organized, discreet, and skilled at managing competing priorities in a fast-moving, global environment, with flexibility to work across US and European