Senior Executive Assistant to Global Executives

KKR; New York (NY); On-site; USD 65,000 - 120,000; Full time

Job summary

KKR is seeking an experienced Executive Assistant to support senior executives with calendar management, travel planning, and confidential handling of sensitive information in a fast-paced financial services environment.

You will coordinate meetings, prepare materials, draft correspondence, and liaise with portfolio teams and external partners, ensuring flawless execution and alignment with KKR’s standards and values.

Qualifications

• Ability to manage highly sensitive, confidential information with complete discretion.
• Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive.
• Excellent written communication and research skills
• Extensive experience managing complex and fluid calendars
• Excellent organizational skills to support the productivity of the whole team
• Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles

Responsibilities

• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives.
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
• Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
• Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR’s culture and values statements
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked

Skills

Confidentiality

Multi-tasking

Written communication

Calendar management

Organization

Proactive

Stakeholder management

Integrity

Education

Eight+ years as EA

College degree

Tools

Microsoft Office Suite

Job description

KKR is seeking an experienced Executive Assistant to support senior executives with calendar management, travel planning, and confidential handling of sensitive information in a fast-paced financial services environment.

You will coordinate meetings, prepare materials, draft correspondence, and liaise with portfolio teams and external partners, ensuring flawless execution and alignment with KKR’s standards and values.