Senior Executive Assistant to Executives | Calendar & Ops

Liberty Mutual Fire Insurance Co.; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Liberty Mutual Investments (LMI) is seeking an experienced Executive Assistant to provide confidential administrative support to executives in New York. You will manage calendars, prepare materials for meetings, triage communications, and optimize travel plans to keep leaders focused and productive.

The role requires discretion, strong organizational skills, and a proactive approach to frequent priority changes.

Qualifications

• Solid knowledge of administrative procedures and software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong rel

Responsibilities

• Identifies the preferred method of support for assigned executives and appropriately accommodates working style.
• Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication.
• Manages executive calendars. Acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts.
• Triages and responds to various forms of communications based on executive needs and preferences.
• Assists executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials.
• Edits documents for accuracy, format, and arrangement of material.
• Optimizes travel arrangements based on executive travel needs and preferences. Manages complex itineraries, to include any changes.
• Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on-sites/off-sites, team gatherings, etc.) whether virtual or in-person.
• Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, as well as supporting the Company's records retention schedule.
• Learns and keeps informed of new tools and technologies to further executive productivity.
• Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

Skills

Executive support

Calendar management

Communication

Organization

Confidentiality

Tools

Microsoft Word

Excel

PowerPoint

Teams

Adobe Acrobat

SharePoint

Job description

Liberty Mutual Investments (LMI) is seeking an experienced Executive Assistant to provide confidential administrative support to executives in New York. You will manage calendars, prepare materials for meetings, triage communications, and optimize travel plans to keep leaders focused and productive.

The role requires discretion, strong organizational skills, and a proactive approach to frequent priority changes.