Executive Assistant to Leadership | Calendar, Travel & Ops

Lantern Community Services Inc; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Lantern Community Services Inc in New York, NY, is seeking an Executive Assistant to support our executive leadership and main office. The ideal candidate is highly organized, proactive, and professional, with discretion and strong communication skills to coordinate across departments.

Responsibilities include managing calendars, scheduling meetings, screening calls, preparing documents, taking minutes, arranging travel, and supporting procurement and purchasing systems.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• 2–3 years of experience as an Executive Assistant or similar role.
• Strong calendar management and executive coordination.
• Excellent written and verbal communication; highly organized.
• Proficient with Microsoft Office and related business tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain executive calendars and schedule meetings.
• Screen calls, emails, and visitors; direct to staff.
• Prepare and edit correspondence, reports, invoices, memos.
• Record and distribute meeting minutes.
• Arrange travel for executives; coordinate events.
• Organize records and support procurement activities.
• Maintain purchasing and inventory tracking systems.

Skills

Calendar management

Executive coordination

Written and verbal communication

Organizational skills

Problem solving

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Email tools

Job description

Lantern Community Services Inc in New York, NY, is seeking an Executive Assistant to support our executive leadership and main office. The ideal candidate is highly organized, proactive, and professional, with discretion and strong communication skills to coordinate across departments.

Responsibilities include managing calendars, scheduling meetings, screening calls, preparing documents, taking minutes, arranging travel, and supporting procurement and purchasing systems.