Senior Executive Assistant to Directors |Board & Ops Hybrid

Blue Shield of CA; Oakland (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

The Foundation, an independent licensee of the Blue Shield Association, seeks a Senior Executive Assistant to support multiple directors and executive leaders. This role handles complex scheduling, confidential communications, meeting prep, travel, and cross-functional coordination, enabling leaders to focus on priorities.

We value leaders who think creatively, build high-performing teams, and promote continuous learning.

Qualifications

• Requires at least 5 years of executive support experience with C-suite leaders.
• Experience handling confidential information with discretion and sound judgment.
• Strong written and verbal communication and ability to build cross-team relationships.
• Advanced organizational skills and proactive problem-solving to manage multiple priorities.
• Proficiency with Outlook, Word, Excel, and PowerPoint; able to learn new systems.

Responsibilities

• Provide high-level administrative and operational support to multiple directors and executives.
• Manage complex scheduling, meetings, travel and expenses, and cross-functional coordination.
• Prepare materials for meetings and coordinate Board of Trustees activities.
• Support Foundation-wide operations and executive team processes.

Skills

Executive support

C-suite coordination

Communication

Confidentiality

Organization

Problem-solving

Stakeholder management

Education

Bachelor's degree or HS Diploma with 4 years experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Asana

PDF tools

Expense & travel apps

Diligent

Job description

The Foundation, an independent licensee of the Blue Shield Association, seeks a Senior Executive Assistant to support multiple directors and executive leaders. This role handles complex scheduling, confidential communications, meeting prep, travel, and cross-functional coordination, enabling leaders to focus on priorities.

We value leaders who think creatively, build high-performing teams, and promote continuous learning.