Senior Executive Assistant to Foundation Leadership

Blue Shield of CA; San Francisco (CA); Hybrid; USD 95,000 - 130,000; Full time

Job summary

Blue Shield of California Foundation seeks a Senior Executive Assistant to provide high-level administrative support to multiple Foundation directors and executive leaders. This role manages complex scheduling, confidential communications, meeting prep, travel and expenses, and cross-functional coordination, enabling leaders to focus on priorities.

You will also support Foundation-wide operations and Board of Trustees activities, contribute to executive team processes, and help foster a culture

Qualifications

• Requires a bachelor's degree or HS diploma with four years of relevant experience in lieu of a degree.
• Five or more years of executive support experience with C-suite leaders and complex meetings.
• Experience handling executive expenses, scheduling, and large conferences/events.
• Discretion with confidential information and strong professional judgment.
• Excellent written and verbal communication and cross‑functional relationship building.
• Advanced organizational, analytical thinking, and multi‑priority management.
• Proficiency with Outlook/Word/Excel/PowerPoint; able to learn Asana, PDF tools, and Diligent.

Responsibilities

• Provide high‑level administrative and operational support to multiple Foundation directors and executives.
• Manage complex scheduling, confidential communications, meeting prep, travel, and expenses.
• Coordinate cross‑functional initiatives and support Board of Trustees activities.
• Support Foundation-wide operations and executive team processes; enable leaders to focus on priorities.

Skills

Executive presence

Written & verbal communication

Organizational skills

Confidentiality & judgment

MS Office proficiency

Asana & project tools

Education

Bachelor's degree or HS Diploma/GED with 4+ years experience in lieu of degree

Tools

Asana

PDF tools

Expense & travel apps

Diligent

Job description

Blue Shield of California Foundation seeks a Senior Executive Assistant to provide high-level administrative support to multiple Foundation directors and executive leaders. This role manages complex scheduling, confidential communications, meeting prep, travel and expenses, and cross-functional coordination, enabling leaders to focus on priorities.

You will also support Foundation-wide operations and Board of Trustees activities, contribute to executive team processes, and help foster a culture