Executive Assistant (Foundation), Senior

Blue Shield of CA; Oakland (CA); Hybrid; USD 70,000 - 110,000; Full time

Job summary

The Foundation, an independent licensee of the Blue Shield Association, seeks a Senior Executive Assistant to support multiple directors and executive leaders. This role handles complex scheduling, confidential communications, meeting prep, travel, and cross-functional coordination, enabling leaders to focus on priorities.

We value leaders who think creatively, build high-performing teams, and promote continuous learning.

Qualifications

• Requires at least 5 years of executive support experience with C-suite leaders.
• Experience handling confidential information with discretion and sound judgment.
• Strong written and verbal communication and ability to build cross-team relationships.
• Advanced organizational skills and proactive problem-solving to manage multiple priorities.
• Proficiency with Outlook, Word, Excel, and PowerPoint; able to learn new systems.

Responsibilities

• Provide high-level administrative and operational support to multiple directors and executives.
• Manage complex scheduling, meetings, travel and expenses, and cross-functional coordination.
• Prepare materials for meetings and coordinate Board of Trustees activities.
• Support Foundation-wide operations and executive team processes.

Skills

Executive support

C-suite coordination

Communication

Confidentiality

Organization

Problem-solving

Stakeholder management

Education

Bachelor's degree or HS Diploma with 4 years experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Asana

PDF tools

Expense & travel apps

Diligent

Job description

Your Role

The Foundation is an independent licensee of the Blue Shield Association. Blue Shield of California has contributed more than $500 million to Blue Shield of California Foundation since 2002 to have a positive impact on California communities. Our mission is to build lasting and equitable solutions that make California the healthiest state and end domestic violence.

The Senior Executive Assistant provides high-level, specialized administrative and operational support to multiple Foundation directors and executive leaders. This role independently manages complex scheduling, confidential communications, meeting preparation, travel and expenses, and cross-functional coordination. The position also supports Foundation-wide operations, executive team processes, and Board of Trustees activities, helping leaders focus on organizational priorities and ensuring timely execution of key activities.

Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow - personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.

Your Knowledge and Experience

• Requires a bachelor's degree or High School Diploma/GED and four years of additional relevant experience in lieu of a degree.
• Requires at least 5 years of relevant executive support experience with C-suite-level leaders, including experience supporting complex meetings and executive operations.
• Requires experience handling executive expenses, scheduling meetings, and coordinating large-scale conferences or events.
• Demonstrated ability to manage highly confidential and sensitive information with discretion and sound judgment.
• Strong executive presence, professional written and verbal communication skills, and ability to build effective relationships across teams and with external stakeholders.
• Advanced organizational skills, analytical thinking, proactive problem-solving, and ability to manage multiple competing priorities independently.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, including preparation of executive-level presentations; ability to learn systems such as Asana, PDF tools, expense and travel applications, and Diligent.

Preferred Knowledge and Experience

• Experience supporting a board of trustees or directors, including board meeting logistics and materials.
• Experience in a nonprofit, foundation, healthcare, or related organizational environment.

Hybrid

This role requires employees to be in-office based on the Foundation's hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means in-person meetings 8 times per month. Employees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need.