Executive Assistant (Foundation), Senior

Blue Shield of California; San Francisco (CA); Hybrid; USD 91,000 - 136,000; Full time

Benefits offered by this job

Hybrid work model

Leadership development opportunities

Job summary

Blue Shield of California Foundation in San Francisco seeks a Senior Executive Assistant to provide high-level administrative and operational support to multiple Foundation directors and executive leaders.

This role independently manages complex scheduling, confidential communications, meeting preparation, travel and expenses, and cross-functional coordination, while supporting Foundation-wide operations and Board of Trustees activities.

Qualifications

• Requires a bachelor’s degree or High School Diploma/GED with four years of relevant experience.
• At least 5 years of executive support experience with C-suite leaders.
• Experience handling confidential information and coordinating complex meetings or events.
• Strong written and verbal communication and cross-functional collaboration.

Responsibilities

• Provide high-level administrative support to Foundation executives, managing calendars and travel.
• Coordinate confidential communications, meeting materials, and briefing information.
• Prepare presentations and reports; assist with board materials and meetings.
• Support Foundation-wide operations and cross-functional initiatives with timely delivery.

Skills

Executive support

Calendar management

Travel arrangements

Board coordination

Education

Bachelor's degree

Tools

Microsoft Outlook

PowerPoint

Excel

Asana

Job description

Your Role

The Foundation is an independent licensee of the Blue Shield Association. Blue Shield of California has contributed more than $500 million to Blue Shield of California Foundation since 2002 to have a positive impact on California communities. Our mission is to build lasting and equitable solutions that make California the healthiest state and end domestic violence.

The Senior Executive Assistant provides high-level, specialized administrative and operational support to multiple Foundation directors and executive leaders. This role independently manages complex scheduling, confidential communications, meeting preparation, travel and expenses, and cross-functional coordination. The position also supports Foundation-wide operations, executive team processes, and Board of Trustees activities, helping leaders focus on organizational priorities and ensuring timely execution of key activities.

Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow – personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.

Job Description

Your Role

The Foundation is an independent licensee of the Blue Shield Association. Blue Shield of California has contributed more than $500 million to Blue Shield of California Foundation since 2002 to have a positive impact on California communities. Our mission is to build lasting and equitable solutions that make California the healthiest state and end domestic violence.

The Senior Executive Assistant provides high-level, specialized administrative and operational support to multiple Foundation directors and executive leaders. This role independently manages complex scheduling, confidential communications, meeting preparation, travel and expenses, and cross-functional coordination. The position also supports Foundation-wide operations, executive team processes, and Board of Trustees activities, helping leaders focus on organizational priorities and ensuring timely execution of key activities.

Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow – personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.

Responsibilities

Your Work

In this role, you will:

• Provide specialized, high-level administrative support to the Foundation’s Executive Team members (Chiefs of Staff, Communications, Evaluation and Data Services, Program, and Finance Operations and Grants), exercising independent judgment, discretion, and a high degree of autonomy in managing competing priorities.
• Provide back-up executive administrative support to the CEO, Board of Trustees, and other administrative colleagues as needed, coordinating with appropriate staff to ensure continuity of service.
• Manage complex executive calendars, meetings, travel arrangements, and monthly expense reporting; anticipate scheduling conflicts and coordinate timely resolutions.
• Complete special projects assigned by the President/CEO, Chief of Staff, and other executive team members.
• Serve as a trusted liaison with internal and external stakeholders. Frequent Foundation external partners include high-level policymakers like the Governor and First Partner, peer executives in philanthropy, and nonprofit CEOs and community leaders. Internal partners include all Foundation staff across diverse teams and company staff and senior leadership.
• Independently coordinate special projects and cross-functional initiatives, managing timelines, tracking deliverables, identifying potential issues, and collaborating with internal and external stakeholders to ensure timely completion of objectives.
• Handle sensitive and confidential executive, personnel, and organizational information with sound judgment and professionalism.
• Prepare, proofread, and coordinate executive-level correspondence, presentations, meeting materials, and briefing information. Analyze and compile data, develop reports and recommendations, and identify opportunities to improve administrative processes and efficiencies.
• Coordinate executive team meetings, including preparing and distributing weekly agendas, gathering materials, and tracking action items.
• Plan and coordinate Foundation-wide meetings, lunches, retreats, and special events, including logistics, catering, materials, vendors, and communications in partnership with relevant teams.
• Provide support for Board of Trustees meetings and events, carrying out tasks as needed such as securing catering, identifying venues, preparing trustee reimbursements, and quarterly stipend processing. Serve as a partner to the Foundation’s board liaison, chief of staff, CEO, and trustees to help plan, execute, and improve Board meetings and materials.
• Lead the annual development and updating of the Trustee Manual, ensuring information is accurate and current. Provide backup support for Board meeting materials, including preparation and distribution of Board books through Diligent in coordination with the CEO Office.
• Maintain Foundation operational processes, including office supplies and inventory, visitor access for office entry, technology and meeting space use, and weekly mail collection and distribution.
• Serve as a resource for relevant administrative systems, policies, and procedures; support onboarding activities and identify practical process improvements.
• Perform other duties as assigned.

Qualifications

Your Knowledge and Experience

• Requires a bachelor’s degree or High School Diploma/GED and four years of additional relevant experience in lieu of a degree.
• Requires at least 5 years of relevant executive support experience with C-suite-level leaders, including experience supporting complex meetings and executive operations.
• Requires experience handling executive expenses, scheduling meetings, and coordinating large-scale conferences or events.
• Demonstrated ability to manage highly confidential and sensitive information with discretion and sound judgment.
• Strong executive presence, professional written and verbal communication skills, and ability to build effective relationships across teams and with external stakeholders.
• Advanced organizational skills, analytical thinking, proactive problem-solving, and ability to manage multiple competing priorities independently.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, including preparation of executive-level presentations; ability to learn systems such as Asana, PDF tools, expense and travel applications, and Diligent.

Preferred Knowledge And Experience

• Experience supporting a board of trustees or directors, including board meeting logistics and materials.
• Experience in a nonprofit, foundation, healthcare, or related organizational environment.

Hybrid

This role requires employees to be in-office based on the Foundation’s hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means in-person meetings 8 times per month. Employees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need.

About Us

About Blue Shield of California

As of January 2025, Blue Shield of California became a subsidiary of Ascendiun. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan; Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies.

At Blue Shield of California, our mission is to create a healthcare system worthy of our family and friends and sustainably affordable. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.

To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.

Blue Shield is a U.S. News Best Company to work for, a Deloitte U.S. Best Managed Company and a Top 100 Inspiring Workplace. We were recognized by Fair360 as a Top Regional Company, and one of the 50 most community-minded companies in the United States by Points of Light. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!

Our Values

• Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short.
• Human. We strive to listen and communicate effectively, showing empathy by understanding others' perspectives.
• Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.

Our Workplace Model

We believe in fostering a workplace environment that balances purposeful in-person collaboration with flexibility - providing clear expectations while respecting the diverse needs of our workforce. Our workplace model is designed around intentional in-person interaction, collaboration, connection, creativity and flexibility:

• For most teams, this means coming into the office two days per week.
• Employees living more than 50 miles from an office location, out of state employees, and employees in certain member-facing roles should work with their manager to determine in-office time based on business need.
• For employees with medical conditions that may impact their ability to work in-office, we are committed to engaging in an interactive process and providing reasonable accommodations to ensure their work environment is conducive to their success and well-being.

The Company reserves the right to require more presence in the office based on business needs, and requirements are subject to change with periodic reviews.

Physical Requirements

Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.

Equal Employment Opportunity

External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.

JOB INFO

Job Identification : 20262174

Job Category : Corporate Support

Posting Date : 2026-10-20T16:34:26+00:00

Job Schedule : Full time

Locations :

San Francisco, CA, United States

CA, United States

Pay Range for California : $90,860.00 to $136,290.00

Pay Range for Bay Area : $102,424.00 to $153,636.00

Note : Please note that this range represents the pay range for this and many other positions at Blue Shield that fall into this pay grade. Blue Shield salaries are based on a variety of factors, including the candidate experience, location (California, Bay Area, or outside California), and current employee salaries for similar roles.

Role can be filled by a candidate requiring sponsorship : No