Hybrid Executive Assistant—Board & Legal Ops

Justia, Inc.; New York (NY); Hybride; USD 93 000 - 113 000; Plein temps

Avantages offerts par ce poste

Hybrid work model

Medical, dental, and vision benefits

Generous time off

Parental leave policy

Retirement benefits up to 13%

Résumé du poste

The Ford Foundation seeks a Special Assistant to serve as the primary contact for scheduling, travel, and logistical support for the Foundation’s Board of Trustees, while also assisting the Vice President, Chief Legal Officer and Secretary with calendar and administrative duties.

This high-visibility role sits at the intersection of board operations and executive support, requiring discretion, strong judgment and polished communication with Trustees and senior leadership. Hybrid NYC.

Qualifications

• 4+ years supporting senior executives, ideally with governance exposure.

Responsabilités

• Owns heavy scheduling for Board/Trustee meetings and related logistics.
• Coordinates Trustee travel to New York and off-site meetings.
• Manages the CLO's calendar, travel and daily planning.
• Reviews expense reports and vendor invoices for accuracy.
• Prepares materials for internal and external meetings and follow-ups.
• Liaises with facilities, IT/AV, catering and other departments.

Connaissances

Calendar management

Travel coordination

Administrative excellence

Discretion & judgment

GSuite/Microsoft Office

Communication with Trustees

AI productivity tools (benefit)

Formation

Bachelor's degree or equivalent experience

Outils

GSuite

Microsoft Office

Workflow/collaboration tools

Information management systems

Description du poste

The Ford Foundation seeks a Special Assistant to serve as the primary contact for scheduling, travel, and logistical support for the Foundation’s Board of Trustees, while also assisting the Vice President, Chief Legal Officer and Secretary with calendar and administrative duties.

This high-visibility role sits at the intersection of board operations and executive support, requiring discretion, strong judgment and polished communication with Trustees and senior leadership. Hybrid NYC.