Senior Executive Assistant to C-Suite Leaders

Remote Jobs; Harrisburg (Dauphin County); Hybrid; USD 65.000 - 95.000; Vollzeit

Zusammenfassung

Capital Blue Cross seeks a Senior Executive Assistant to support three executive leaders, coordinating complex documents, reports, and presentations while managing scheduling, travel, and communications. The role ensures confidentiality and smooth operations across the division.

Responsibilities include coordinating meetings, preparing materials, and supporting annual budget activities, with a hybrid onsite work arrangement and a focus on discretion and professional conduct.

Qualifikationen

• Minimum 10 years' administrative executive office and administrative experience.
• Three to five years' prior experience in supporting a senior-level leader.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, Visio, and Excel).

Aufgaben

• Maintains the Executive's appointments, schedules meetings, makes necessary arrangements, oversees travel arrangements, and arranges conference calls.
• Reviews and prioritizes communications directed to the Executive, resolves matters not requiring their attention, prepares routine correspondence, responds to incoming telephone communications, and directs as appropriate.
• Keeps abreast of all activities, issues, and operations within the Division to prioritize, coordinate, and monitor progress on requests, responses, and projects, maintaining a tickler file for follow-up.
• Provides special project support as requested by the Executive.
• Prepares complex documents, reports, and presentations.
• Supports annual budget activities by processing invoices and tracking budget spends.
• Prepares correspondence from handwritten material, proofreading, and editing to produce final copies, handling photocopies, and updating corporate and policy manuals.
• Ensures confidentiality and professionalism regarding critical changes and situations impacting the Division's operations amidst shifting priorities.
• Organizes and manages executive meetings, including setting agendas, coordinating logistics, and following up on action items as needed.
• Creates Board and C-suite level materials/presentations. Design slides ensuring consistency in font, colors and formatting; highlight critical information, using headlines to clearly convey main idea; summarize and provide high-level overview; proofread for errors or inconsistencies; ensure all technical aspects work smoothly.
• Assures continuity of office operations during the Executive's absence by addressing inquiries or problem situations with appropriate staff and overseeing completion or resolution.
• Provides general assistance to the departments reporting to the Executive and others, as needed.

Kenntnisse

Project management

Strategic thinking

Organizational skills

Customer service

Prioritization

Integrity

Proactiveness

Confidentiality

Communication skills

Attention to detail

Critical thinking

Ausbildung

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Jobbeschreibung

Capital Blue Cross seeks a Senior Executive Assistant to support three executive leaders, coordinating complex documents, reports, and presentations while managing scheduling, travel, and communications. The role ensures confidentiality and smooth operations across the division.

Responsibilities include coordinating meetings, preparing materials, and supporting annual budget activities, with a hybrid onsite work arrangement and a focus on discretion and professional conduct.