Senior Executive Assistant to CFO | Strategic Projects Lead

Cupertino Electric, Inc.; San Jose (CA); On-site; USD 109,000 - 143,000; Full time

Job summary

Cupertino Electric, Inc. is seeking a Senior Executive Assistant reporting to the CFO in San Jose, CA.

This role manages complex calendars, coordinates cross-functional initiatives, and supports executive-level meetings with discretion and professional communication. The ideal candidate has 10+ years of EA/Chief of Staff experience at the C-suite level, a Bachelor's degree (or equivalent), and strong MS Office proficiency.

Qualifications

• 10+ years of experience supporting C-suite executives, including independent project leadership.
• Strong judgment and discretion with confidential information.
• Excellent written and verbal communication skills with high attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Lead and direct special projects and initiatives assigned by the CFO, developing plans, coordinating stakeholders, tracking milestones, and driving to completion.
• Track decisions and action items from CFO meetings; provide concise status updates and escalation as needed.
• Manage calendars for the CEO and CFO, resolve conflicts, and organize recurring meetings.
• Prepare, proofread, and format correspondence, presentations, and reports with strict confidentiality.
• Plan leadership meetings and offsites, including logistics, agendas, and follow-ups.
• Coordinate mostly domestic travel and expense reports in a timely manner.
• Collaborate with executive assistants across the company on cross-functional initiatives.
• Provide light administrative support to two Vice Presidents reporting to the CFO, prioritized behind CEO/CFO/project work.

Skills

Executive support

Calendar management

Cross-functional coordination

Discretion

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Cupertino Electric, Inc. is seeking a Senior Executive Assistant reporting to the CFO in San Jose, CA.

This role manages complex calendars, coordinates cross-functional initiatives, and supports executive-level meetings with discretion and professional communication. The ideal candidate has 10+ years of EA/Chief of Staff experience at the C-suite level, a Bachelor's degree (or equivalent), and strong MS Office proficiency.