Senior Executive Assistant

Cupertino Electric, Inc.; San Jose (CA); On-site; USD 109,000 - 143,000; Full time

Job summary

Cupertino Electric, Inc. is seeking a Senior Executive Assistant reporting to the CFO in San Jose, CA.

This role manages complex calendars, coordinates cross-functional initiatives, and supports executive-level meetings with discretion and professional communication. The ideal candidate has 10+ years of EA/Chief of Staff experience at the C-suite level, a Bachelor's degree (or equivalent), and strong MS Office proficiency.

Qualifications

• 10+ years of experience supporting C-suite executives, including independent project leadership.
• Strong judgment and discretion with confidential information.
• Excellent written and verbal communication skills with high attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Lead and direct special projects and initiatives assigned by the CFO, developing plans, coordinating stakeholders, tracking milestones, and driving to completion.
• Track decisions and action items from CFO meetings; provide concise status updates and escalation as needed.
• Manage calendars for the CEO and CFO, resolve conflicts, and organize recurring meetings.
• Prepare, proofread, and format correspondence, presentations, and reports with strict confidentiality.
• Plan leadership meetings and offsites, including logistics, agendas, and follow-ups.
• Coordinate mostly domestic travel and expense reports in a timely manner.
• Collaborate with executive assistants across the company on cross-functional initiatives.
• Provide light administrative support to two Vice Presidents reporting to the CFO, prioritized behind CEO/CFO/project work.

Skills

Executive support

Calendar management

Cross-functional coordination

Discretion

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Posting Title: Senior Executive Assistant
Reports To: Chief Financial Officer
Location: San Jose, CA
Salary Range: $108,750 to $143,000

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

ABOUT THE ROLE

• Lead and direct special projects and strategic initiatives assigned by the CFO. Responsibilities include developing project plans, coordinating cross-functional stakeholders, tracking milestones, and driving them to completion with minimal day-to-day direction.
• Track decisions, commitments, and action items arising from CFO meetings and initiatives; proactively drive owners to closure and provide the CFO with concise status updates and escalation needs.
• Manage complex, frequently changing calendars for both the CEO and the CFO, proactively resolving conflicts and prioritizing time against business needs. Proactively organize and coordinate recurring meetings.
• Prepare, proofread, and format correspondence, presentations, and reports; maintain strict confidentiality of sensitive business and financial information.
• Plan and coordinate leadership meetings and offsites - managing logistics from venue and catering to materials, agendas, and follow-up.
• Coordinate travel arrangements (mostly domestic) and process expense reports in a timely manner.
• Partner with other executive and administrative assistants across the company to coordinate cross-functional initiatives and executive-level events.
• Provide light administrative support to the two Vice Presidents reporting to the CFO - calendar assistance, meeting coordination, and travel booking as needed - prioritized behind CEO, CFO, and project-lead responsibilities.

ABOUT YOU

• 10+ years of experience as an Executive Assistant or Chief of Staff supporting C-suite executives, including demonstrated experience leading special projects or initiatives independently - ideally in a dual-executive support capacity.
• Proven ability to translate high-level direction into an actionable plan, lead it across functions, and drive it to completion without close supervision.
• Bachelor's degree preferred; equivalent professional experience will be considered.
• Exceptional judgment and unquestionable discretion with confidential and sensitive information, particularly financial and strategic matters.
• Outstanding written and verbal communication skills, with strong attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proven ability to manage multiple, shifting priorities under tight deadlines without sacrificing accuracy.
• Strong interpersonal skills and the ability to build credibility and trust quickly at all levels of the organization.
• Experience in construction, engineering, or a related industry is a plus, but not required.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education:

Bachelor's degree preferred; equivalent professional experience will be considered.

Licensure/Certifications:

N/A

Experience:

10+ years of experience as an Executive Assistant or Chief of Staff supporting C-suite executives, including demonstrated experience leading special projects or initiatives independently - ideally in a dual-executive support capacity.

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Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [emailprotected] or 1-(877)-747-4CEI.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.