Senior Executive Assistant to CEO & Board

Shorehaven; Town of Oconomowoc (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Shorehaven, a long-standing senior care provider in Wisconsin, seeks an experienced Executive Administrative Assistant to support the CEO, leadership team, and Board of Directors. This full-time role requires confidentiality, initiative, and strong organizational skills in a dynamic environment.

Responsibilities include calendar management, meeting coordination, preparing communications and materials, and maintaining governance records.

Qualifications

• Minimum of five years of progressively responsible administrative or executive support experience preferred.
• Experience supporting executive leadership or a Board of Directors strongly preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and organizational support to the CEO and Executive Leadership Team, including scheduling, correspondence, meeting coordination, and follow-up on key priorities.
• Manage the CEO's calendar, appointments, meeting requests, and administrative priorities.
• Prepare professional communications, presentations, reports, meeting agendas, and other executive materials.
• Coordinate Board of Directors and committee meetings, including scheduling, meeting packets, communications, and logistics.
• Attend Board and committee meetings, prepare accurate minutes, and maintain official governance records.
• Maintain Board rosters, organizational records, and required legal and state documentation.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Attention to detail

Education

High school diploma

Tools

Microsoft Office

Job description

Shorehaven, a long-standing senior care provider in Wisconsin, seeks an experienced Executive Administrative Assistant to support the CEO, leadership team, and Board of Directors. This full-time role requires confidentiality, initiative, and strong organizational skills in a dynamic environment.

Responsibilities include calendar management, meeting coordination, preparing communications and materials, and maintaining governance records.