Executive Admin & Board Liaison — Flexible Hours

Shorehaven Incorporated; Town of Oconomowoc (WI); On-site; USD 52,000 - 78,000; Full time

Job summary

Shorehaven Incorporated in Wisconsin is seeking an experienced Executive Administrative Assistant to support the CEO, Executive Leadership Team, and Board of Directors. This role coordinates calendars, prepares communications and materials, attends meetings, and helps manage governance records and special projects.

The ideal candidate is organized, discreet, proactive, and capable of multi-tasking in a fast-paced nonprofit or healthcare-adjacent setting.

Qualifications

• Minimum of five years of progressively responsible administrative or executive support experience.
• Experience supporting executive leadership or a Board of Directors is strongly preferred.
• Strong written and verbal communication skills; ability to prepare professional correspondence and meeting minutes.
• Excellent organizational skills with attention to detail and ability to manage competing priorities.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.

Responsibilities

• Provide administrative and organizational support to the CEO, Executive Leadership Team, and Board of Directors.
• Manage the CEO's calendar, appointments, and priorities; coordinate meetings and follow-up.
• Prepare communications, presentations, reports, agendas, and executive materials.
• Coordinate Board and committee meetings, packets, communications, and logistics; attend meetings and take minutes.
• Maintain governance records, rosters, and required legal/state documents; track deadlines and action items.
• Coordinate special projects and organizational events involving leadership and other departments.

Skills

Executive support

Board liaison

Calendar management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Shorehaven Incorporated in Wisconsin is seeking an experienced Executive Administrative Assistant to support the CEO, Executive Leadership Team, and Board of Directors. This role coordinates calendars, prepares communications and materials, attends meetings, and helps manage governance records and special projects.

The ideal candidate is organized, discreet, proactive, and capable of multi-tasking in a fast-paced nonprofit or healthcare-adjacent setting.