Executive Assistant to CEO | Board & Donor Liaison

Westhab, Inc; City of Yonkers (NY); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Sign-on bonus

Medical, Dental and Vision insurance

Paid vacation/sick/personal time

Tuition reimbursement

Pension & 403b plan

Hybrid after 90 days

Free parking

Staff development

Job summary

Westhab seeks an Executive Assistant to serve as a trusted partner to the President & CEO and senior leadership. The role requires sound judgment, executive presence, and discreet handling of sensitive matters across organizational priorities.

The successful candidate will coordinate high-impact initiatives, support leadership with board activities, donor relations, and special events, while helping to drive efficiency and organizational strategy.

Qualifications

• Associates Degree required; Bachelor preferred with 3–5 years supporting executive teams.
• Strong written and organizational skills; ability to manage multiple tasks with attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manages calendar, screens calls, prepares confidential documents for the President & CEO.
• Coordinates special projects and events, including staff events, groundbreakings, and ribbon cuttings.
• Prepares for and attends quarterly board meetings, distributes materials, and records board resolutions.
• Acts as liaison with board members, donors, staff, partners, and other stakeholders on a broad range of initiatives.
• Researches and prioritizes incoming issues to determine appropriate course of action.

Skills

Discretion

Calendar management

Executive support

Communication

Education

Associate degree

Bachelor's degree

Job description

Westhab seeks an Executive Assistant to serve as a trusted partner to the President & CEO and senior leadership. The role requires sound judgment, executive presence, and discreet handling of sensitive matters across organizational priorities.

The successful candidate will coordinate high-impact initiatives, support leadership with board activities, donor relations, and special events, while helping to drive efficiency and organizational strategy.