Executive Assistant to CEO & Board — Onsite

Illuminus; Waukesha (WI); On-site; USD 60,000 - 75,000; Full time

Job summary

Illuminus in Wisconsin seeks an Executive Assistant to support the CEO with high-level administrative tasks, governance duties, and liaison activities with the Board, residents, families, partners, and staff. This role emphasizes discretion, organization, and proactive problem-solving.

The position is 100% onsite in Wisconsin with occasional evenings, weekends, and travel as needed. A professional demeanor and strong communication are essential to success in a fast-paced, mission-driven

Qualifications

• High school diploma or equivalent is required.
• An associate or bachelor’s degree is preferred.
• At least three years of progressively responsible admin or executive assistant experience.
• Experience in healthcare, nonprofit, or mission-driven organizations is a plus.
• Proficiency with Microsoft 365 applications is required.

Responsibilities

• Provide comprehensive administrative support to the CEO, including calendars, correspondence, and meetings.
• Anticipate CEO needs and independently address follow-up and action items.
• Coordinate governance activities and Board materials, including agendas and minutes.
• Record and distribute board minutes and maintain confidential governance records.
• Represent the organization professionally with stakeholders.
• Manage communications and scheduling using Microsoft 365 tools.

Skills

Interpersonal skills

Communication skills

Confidentiality

Organizational skills

Multitasking

Initiative and judgment

Education

High school diploma or equivalent

Associate’s degree in related field (preferred)

Bachelor’s degree in related field (preferred)

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Illuminus in Wisconsin seeks an Executive Assistant to support the CEO with high-level administrative tasks, governance duties, and liaison activities with the Board, residents, families, partners, and staff. This role emphasizes discretion, organization, and proactive problem-solving.

The position is 100% onsite in Wisconsin with occasional evenings, weekends, and travel as needed. A professional demeanor and strong communication are essential to success in a fast-paced, mission-driven