Executive Administrative Assistant

Shorehaven; Town of Oconomowoc (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Shorehaven, a long-standing senior care provider in Wisconsin, seeks an experienced Executive Administrative Assistant to support the CEO, leadership team, and Board of Directors. This full-time role requires confidentiality, initiative, and strong organizational skills in a dynamic environment.

Responsibilities include calendar management, meeting coordination, preparing communications and materials, and maintaining governance records.

Qualifications

• Minimum of five years of progressively responsible administrative or executive support experience preferred.
• Experience supporting executive leadership or a Board of Directors strongly preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and organizational support to the CEO and Executive Leadership Team, including scheduling, correspondence, meeting coordination, and follow-up on key priorities.
• Manage the CEO's calendar, appointments, meeting requests, and administrative priorities.
• Prepare professional communications, presentations, reports, meeting agendas, and other executive materials.
• Coordinate Board of Directors and committee meetings, including scheduling, meeting packets, communications, and logistics.
• Attend Board and committee meetings, prepare accurate minutes, and maintain official governance records.
• Maintain Board rosters, organizational records, and required legal and state documentation.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Attention to detail

Education

High school diploma

Tools

Microsoft Office

Job description

Shorehaven employees have been providing Christ-centered care for over 80 years. Their commitment to enhancing the lives of the seniors we serve has sustained Shorehaven’s reputation as a leader in the field of senior services. We are proud of the talented and caring individuals that have chosen to work for Shorehaven and invite you to explore a place on our caring team.

Job description:

Full-Time | Starting on 12/7/2026

Schedule: Primarily regular business hours with some flexibility. Must be available for early morning meetings, including early morning board meetings, and occasional evening meetings and organizational events.

Shorehaven is seeking an experienced, organized, and proactive Executive Administrative Assistant to provide administrative and organizational support to our Chief Executive Officer (CEO), Executive Leadership Team, and Board of Directors. This position plays an important role in supporting executive operations, leadership communications, Board activities, and organizational initiatives. The ideal candidate is a dependable professional who takes initiative, exercises sound judgment, maintains confidentiality, and enjoys working with a variety of people and responsibilities.

What You'll Do

• Provide administrative and organizational support to the CEO and Executive Leadership Team, including scheduling, correspondence, meeting coordination, and follow-up on key priorities.
• Manage the CEO's calendar, appointments, meeting requests, and administrative priorities.
• Prepare professional communications, presentations, reports, meeting agendas, and other executive materials.
• Coordinate Board of Directors and committee meetings, including scheduling, meeting packets, communications, and logistics.
• Attend Board and committee meetings, prepare accurate minutes, and maintain official governance records.
• Maintain Board rosters, organizational records, and required legal and state documentation.
• Track important deadlines, action items, and follow-up commitments.
• Coordinate special projects, organizational events, and initiatives involving leadership and other departments.
• Maintain organized electronic records, spreadsheets, reports, and confidential information.
• Assist with organizational communications, marketing activities, and special resident events as needed.
• Serve as a professional and welcoming point of contact for Board members, employees, residents, and external partners.

What We're Looking For

• Minimum of five years of progressively responsible administrative or executive support experience preferred.
• Experience supporting executive leadership or a Board of Directors strongly preferred.
• High school diploma or equivalent required; additional education in business administration or a related field preferred.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence and meeting minutes.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Ability to work independently, anticipate needs, and follow through on responsibilities.
• Professionalism, sound judgment, and the ability to maintain confidentiality.
• Positive attitude, flexibility, and strong interpersonal skills.

Why Shorehaven?

For more than 85 years, Shorehaven has served older adults and families in the Oconomowoc community. Guided by our mission, "Reflecting Christ's love, we provide homes and resources for seniors," we are committed to providing quality care, services, and a welcoming environment for those we serve. As our Executive Administrative Assistant, you'll work closely with our CEO and Executive Leadership Team, supporting the people and initiatives that help Shorehaven fulfill its mission. We invite you to join our team and be part of the work we do every day.

Shorehaven provides a rewarding place to work, with a meaningful mission, a beautiful physical environment, a variety of schedules and positions, and most of all, exceptional people. If you want to make a positive difference, we’d like to talk with you! Have questions? Contact Human Resources at [e-mail], or call us at [phone].

Shorehaven does not discriminate in employment or service delivery on the basis of any protected characteristic.