Executive Assistant to CEO & Board of Directors

Lifespan Health; Savannah (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

Lifespan Health is seeking an Executive Assistant to support the CEO and Board of Directors. The role manages calendars, communications, travel, and meeting materials, while handling confidential information with discretion.

It also provides administrative support for provider scheduling and payroll, mail, and related office functions. The position requires a minimum of 3 years of administrative experience, strong MS Office skills, and excellent communication.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 3 years administrative office experience.
• Proficient with MS Office Suite; payroll/scheduling/videoconferencing/e-signature tools a plus.
• Ability to communicate effectively and maintain a professional demeanor; valid driver’s license and auto insurance.

Responsibilities

• Manages the CEO's calendar, appointments, and meeting preparation; compiles materials and background information.
• Screens and manages the CEO's email, phone, voicemail, and correspondence; drafts responses as directed.
• Arranges travel for the CEO and Leadership team; prepares itineraries and expense documentation.
• Acts as first point of contact for the CEO’s office; greets vendors/visitors and routes inquiries.
• Prepares agendas, takes minutes, and maintains files for leadership meetings.
• Prepares board packets, agendas, and distributes materials; attends meetings and transcribes minutes.
• Tracks board action items; maintains rosters, bylaws, and disclosures.
• Processes provider timecards and payroll-related tasks; manages provider calendars.
• Maintains confidentiality per HIPAA and organizational policies; completes required trainings.

Skills

Calendar management

Communication

Discretion & confidentiality

Meeting coordination

Data reporting

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Payroll systems

Scheduling systems

Videoconferencing

E-signature tools

Job description

Lifespan Health is seeking an Executive Assistant to support the CEO and Board of Directors. The role manages calendars, communications, travel, and meeting materials, while handling confidential information with discretion.

It also provides administrative support for provider scheduling and payroll, mail, and related office functions. The position requires a minimum of 3 years of administrative experience, strong MS Office skills, and excellent communication.