Senior Executive Assistant to C‑Suite | Healthcare Ops & AI Tools

Women's Health Arizona; Phoenix (AZ); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Women's Health Arizona is seeking an Executive Assistant/Executive Coordinator to support the C-Suite with calendars, communications, and presentation preparation. The role includes coordinating travel, meetings, and confidential correspondence, while improving efficiency through AI tools.

Responsibilities span executive schedulers, office operations, event planning, and vendor management in a fast-paced setting. Hybrid work is expected with on-site presence in Phoenix and remote Fridays.

Qualifications

• 8+ years of experience as an Executive Assistant/Administrative Assistant or Office Coordinator
• Healthcare or multi-site experience preferred
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and familiarity with AI-enabled productivity tools
• Experience managing office operations, supplies, and vendor relationships
• Event planning and coordination experience
• Strong organizational and time-management skills; ability to exercise independent judgment
• Excellent verbal and written communication; ability to handle confidential information

Responsibilities

• Manage calendars, meetings, and travel for the C-Suite.
• Prepare and edit correspondence, reports, and PowerPoint presentations for executive and shareholder meetings.
• Coordinate communication between executives, teams, and external stakeholders with confidentiality.
• Track and prioritize action items and follow up on directives.
• Coordinate executive-level projects and initiatives as needed.
• Leverage AI tools to improve efficiency in routine tasks and prepare meeting materials.
• Review AI-generated content for accuracy and confidentiality.
• Oversee day-to-day office operations and manage supplies and vendors.
• Coordinate catering and refreshments for meetings and events.
• Plan and organize company events, board meetings, and leadership off-sites.
• Take detailed meeting minutes and distribute action items.
• Prepare materials for executive meetings, including agendas and presentations.
• Maintain organized filing systems and ensure easy retrieval of information.

Skills

Calendar management

Executive support

Communication

Organization

Time management

Independent judgment

Problem solving

Education

Bachelor's degree

Tools

Microsoft 365

AI productivity tools

PowerPoint

Outlook

Job description

Women's Health Arizona is seeking an Executive Assistant/Executive Coordinator to support the C-Suite with calendars, communications, and presentation preparation. The role includes coordinating travel, meetings, and confidential correspondence, while improving efficiency through AI tools.

Responsibilities span executive schedulers, office operations, event planning, and vendor management in a fast-paced setting. Hybrid work is expected with on-site presence in Phoenix and remote Fridays.