Executive Assistant to C-Suite | Scheduling & Travel Expert

Ardent Health Services; Brentwood (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Ardent Health Services is seeking an Executive Assistant to provide high-level administrative support to the executives across the network. This role coordinates calendars, schedules site visits, makes travel arrangements, and manages confidential information with discretion.

You will prepare presentations and reports, process expense reimbursements, and backfill for absences during peak periods while maintaining orderly filing and strong organizational practices.

Qualifications

• Associates degree or high school diploma required.
• 5+ years as an executive assistant, preferably supporting C-suite.
• Experience with Microsoft Office: Word, Excel, Outlook, PowerPoint.
• Strong organizational, communication, and confidentiality skills.
• Ability to prioritize and meet deadlines.

Responsibilities

• Provides administrative support to executives.
• Builds relationships with Executives and other EAs within Ardent’s network.
• Prepares, revises and distributes executive correspondence and materials.
• Maintains daily calendars and coordinates meetings via Outlook.
• Coordinates travel and on-site/off-site meetings, including itineraries and materials.
• Processes and submits travel expense reports for the department in a timely manner.
• Maintains an accurate filing system and supports other departments when needed.

Skills

Calendar management

Executive support

Travel coordination

Documentation and reporting

Confidentiality

Communication

Education

Associate degree

High School Diploma

Bachelor's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Ardent Health Services is seeking an Executive Assistant to provide high-level administrative support to the executives across the network. This role coordinates calendars, schedules site visits, makes travel arrangements, and manages confidential information with discretion.

You will prepare presentations and reports, process expense reimbursements, and backfill for absences during peak periods while maintaining orderly filing and strong organizational practices.