Healthcare Executive Assistant - Board & Executive Support

OrthoArizona; Phoenix (AZ); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Medical insurance options

Health Savings Account

Dental Insurance

Vision Insurance

401(k)

Pet Discount Plan

ID Theft Protection & Legal Assistance

Job summary

OrthoArizona is seeking an Executive Assistant to provide high-level administrative support to senior healthcare executives. The role requires discretion, organization, and knowledge of healthcare operations.

You will serve as a key liaison between leadership, medical staff, and external stakeholders, handling scheduling, communications, and document preparation with a focus on confidentiality and efficiency.

Qualifications

• Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or related field preferred
• 3–5 years of executive administrative experience, preferably in healthcare/medical settings
• Knowledge of medical field and strong communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong organizational and time-management skills with attention to detail
• Ability to maintain confidentiality and professionalism
• Willingness to learn office management or record keeping software
• Detail-oriented with strong problem-solving skills
• Experience in project coordination or management
• Strong interpersonal skills

Responsibilities

• Provide high-level administrative support to medical executives, including calendar management, meeting coordination, and travel arrangements
• Answer telefo nes, screen calls, take messages, and respond to inquiries professionally
• Maintain organized electronic and paper filing systems for easy retrieval
• Board meeting preparations and physician event preparations
• Maintain confidentiality of sensitive information at all times
• Prepare and edit correspondence, reports, and presentations as needed
• Support special projects, track deadlines, and follow up on action items
• All other duties as assigned

Skills

Calendar management

Travel arrangements

Board meeting prep

Discretion & confidentiality

MS Office proficiency

Organizational skills

Verbal & written communication

Healthcare knowledge

Project coordination

Education

Associate’s or Bachelor’s in Healthcare Administration

Related field experience

Tools

Microsoft Office

Job description

OrthoArizona is seeking an Executive Assistant to provide high-level administrative support to senior healthcare executives. The role requires discretion, organization, and knowledge of healthcare operations.

You will serve as a key liaison between leadership, medical staff, and external stakeholders, handling scheduling, communications, and document preparation with a focus on confidentiality and efficiency.