Senior Executive Assistant - Healthcare & C-Suite Support

Talentify; Brentwood (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Ardent Health is seeking an Executive Assistant to provide high-level administrative support to our executives. You will schedule meetings, coordinate site visits, arrange travel, process expenses and manage confidential information with discretion.

You will maintain calendars, prepare reports and materials, and support multiple departments, requiring strong organizational and communication skills in a fast-paced healthcare environment.

Qualifications

• 5+ years of experience as an executive assistant, preferably with C-suite support.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and prioritization skills to meet deadlines.
• Excellent verbal and written communication abilities.
• Ability to interpret, adapt and apply guidelines and procedures.
• Discretion with confidential information in a professional setting.
• Good judgment and decision-making abilities.
• Professional telephone etiquette.
• Able to communicate effectively with managers and co-workers.

Responsibilities

• Provides executive administrative support.
• Builds relationships with Executives and Executive Assistants across Ardent’s network.
• Prepares and distributes executive correspondence.
• Prepares and reviews documents (presentations, reports, policies, contracts).
• Maintains calendar for designated staff via Outlook.
• Ensures confidentiality and broadcasts updates to the executive team.
• Coordinates on-site and off-site meetings including travel and logistics.
• Handles travel arrangements for department members and expense submissions.
• Provides coverage for absences and heavy workloads.
• Maintains filing systems and performs other duties as assigned.

Skills

Organizational skills

Prioritization

Verbal communication

Written communication

Discretion/confidentiality

Judgment/courtesy

Telephone etiquette

Team collaboration

Education

Associate degree

High School Diploma

Bachelor’s degree

Tools

Microsoft Office

Job description

Ardent Health is seeking an Executive Assistant to provide high-level administrative support to our executives. You will schedule meetings, coordinate site visits, arrange travel, process expenses and manage confidential information with discretion.

You will maintain calendars, prepare reports and materials, and support multiple departments, requiring strong organizational and communication skills in a fast-paced healthcare environment.