C-Suite Executive Assistant — Proactive & Multitasker

Colonial Group; Phoenix (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

Atlas Healthcare Partners in Phoenix, AZ seeks an Executive Administrative Assistant to support the leadership team. The role requires proactive calendar management across multiple time zones, handling complex scheduling, preparing reports and correspondence, and coordinating travel and expenses.

The ideal candidate will have 3+ years of direct C-Suite support, at least an associate degree, and strong MS Office skills.

Qualifications

• Associate’s Degree or equivalent experience required.
• 4+ years of administrative support experience.
• 3+ years of direct C-Suite support experience.
• Proficient in MS Office Suite and able to interact professionally with executives.

Responsibilities

• Take and transcribe dictation for meetings as required, including board meetings.
• Proactively managing executive calendars across multiple time zones.
• Prepare, collate, and distribute reports and documents with accuracy.
• Screen calls and visitors for executives and route to appropriate parties.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Proactive calendar management

Executive communication

Multi-tasking

Attention to detail

Confidentiality

Education

Associate’s Degree or equivalent

Bachelor’s degree (preferred)

Tools

MS Office Suite

Job description

Atlas Healthcare Partners in Phoenix, AZ seeks an Executive Administrative Assistant to support the leadership team. The role requires proactive calendar management across multiple time zones, handling complex scheduling, preparing reports and correspondence, and coordinating travel and expenses.

The ideal candidate will have 3+ years of direct C-Suite support, at least an associate degree, and strong MS Office skills.