Senior Executive Assistant to C-Suite & Global Leaders

Argenx; Boston (MA); On-site; USD 76,000 - 105,000; Full time

Job summary

arkenx is seeking an Executive Assistant to support senior leaders in Boston. The role requires independence, extreme discretion, and top-notch communication skills.

The successful candidate will manage complex calendars, arrange global travel, prepare communications, and coordinate internal and external meetings with precision. Ideal candidates hold an Associate’s or Bachelor’s degree with 8+ years of administrative experience, including 4–6 years supporting VP/C-Suite executives.

Qualifications

• Associates Degree and/or 8+ years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives
• Experience working in Concur, Oracle, Workday and Sharepoint
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)
• Excellent time management skills and proven ability to meet deadlines
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Detail oriented, proactive, and able to work with urgency
• Boston-based, in-office presence averaging 2 days per week
• Some domestic/international travel may be required

Responsibilities

• Manage calendars, making appointments and prioritizing sensitive matters
• Heavy scheduling of internal and external calls and meetings
• Coordinator and Facilitator of internal and off-site meetings
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
• Draft and distribute communications to internal and external stakeholders
• Responsible for agenda building, meeting minutes and follow-up
• Purchase order requisitions, tracking and payment confirmations; work with applications with contract management and vendor management
• Domestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent persons
• Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
• Liaise between local and international admin teams
• Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads
• Maintain confidentiality and discretion in all aspects of team and company information
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

Skills

Time management

Communication skills

Organizational skills

Interpersonal skills

Multitasking

Problem-solving

Education

Bachelor’s Degree

Associates Degree

Tools

Concur

Oracle

Workday

SharePoint

Microsoft Office

Excel

PowerPoint

Teams

Job description

arkenx is seeking an Executive Assistant to support senior leaders in Boston. The role requires independence, extreme discretion, and top-notch communication skills.

The successful candidate will manage complex calendars, arrange global travel, prepare communications, and coordinate internal and external meetings with precision. Ideal candidates hold an Associate’s or Bachelor’s degree with 8+ years of administrative experience, including 4–6 years supporting VP/C-Suite executives.