Executive Assistant & Administrative Operations Lead

Arkema Inc; Mulberry (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Arkema Inc. in the United States is seeking an experienced executive assistant to support the CEO/President and senior leaders. The role manages calendars, coordinates domestic and international travel, prepares presentations, and handles confidential information with discretion.

Responsibilities include organizing meetings, coordinating vendor services, and assisting with administrative projects. Strong communication, organization, and multitasking are essential for success in this fast-paced

Qualifications

• High School diploma or equivalent is required.
• Associate degree in Business Administration or related field preferred.
• Five+ years of progressively responsible admin support experience required.
• Experience supporting senior leaders or executives.
• Experience coordinating meetings, travel, events, and admin activities.
• Strong proficiency with Microsoft 365 applications.

Responsibilities

• Provide administrative support to CEO/President and leaders.
• Manage calendars, meetings, and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Screen and route communications; maintain confidential files.
• Track deadlines, follow-up items, and project timelines.
• Coordinate meetings, conference calls, and visitor logistics.
• Support budgeting, purchasing, and expense reporting.
• Maintain office supplies and vendor services.
• Contribute to procedural documentation and process improvements.

Skills

Org & time mgmt

Written & verbal comms

Multitasking

Attention to detail

Discretion & confidentiality

Interpersonal & customer service

Independence & collaboration

Initiative & reliability

Professionalism

Education

High School Diploma or equivalent

Associate degree in Business/Office Admin/Co.

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Arkema Inc. in the United States is seeking an experienced executive assistant to support the CEO/President and senior leaders. The role manages calendars, coordinates domestic and international travel, prepares presentations, and handles confidential information with discretion.

Responsibilities include organizing meetings, coordinating vendor services, and assisting with administrative projects. Strong communication, organization, and multitasking are essential for success in this fast-paced