Senior Executive Assistant to AI Center Director

Partner's Healthcare; Boston (MA); On-site; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham Incorporated in Boston is seeking a Senior Administrative Assistant to be the right hand to the Director and executive team. This high-visibility role focuses on strategy, relationships, and flawless execution to help the AI Center operate at the highest level.

You will support leadership by managing calendars, coordinating travel, preparing briefing materials, and liaising with internal and external partners to protect leadership time and advance the Center's mission in

Qualifications

• 5+ years supporting senior executives, faculty leaders, physicians, research leaders, or C-suite stakeholders
• High School Diploma required (Bachelor's degree highly preferred)
• Preferred Mass General Brigham experience is a strong plus
• Familiarity with AI workflows is a plus

Responsibilities

• Manage the Director's time and calendar (internal meetings, external partnerships, leadership sessions, board-style meetings, donor engagements, interview coordination, and high-stakes institutional commitments)
• Serve as a key liaison between the Center and Mass General Brigham hospital system, and Harvard and university operations
• Arrange domestic and international travel end-to-end, including flights, hotels, itineraries, conference logistics, and reimbursements
• Manage invitations for lectures, panels, advisory boards, and government briefings, handling bios, headshots, talk titles, and details
• Coordinate VIP visits and guest experiences, site visits, catering, and AV coordination

Skills

Organizational skills

Calendar management

Written communication

Interpersonal skills

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Zoom/Teams

Travel & expense systems

Job description

Mass General Brigham Incorporated in Boston is seeking a Senior Administrative Assistant to be the right hand to the Director and executive team. This high-visibility role focuses on strategy, relationships, and flawless execution to help the AI Center operate at the highest level.

You will support leadership by managing calendars, coordinating travel, preparing briefing materials, and liaising with internal and external partners to protect leadership time and advance the Center's mission in