Senior Admin Lead for AI Center — Onsite Boston

0100 Mass General Brigham Incorporated; Boston (MA); On-site; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham Incorporated seeks a Senior Administrative Assistant to support the Director and executive team at the AI Center in Boston. The role is on‑site at 60 Fernwood Road, demanding high visibility, strategic execution, and flawless coordination across clinical, research, and operations teams.

You will shield leadership time, manage complex calendars, and drive multiple initiatives with discretion, contributing to breakthrough biomedical advancements.

Qualifications

• 5+ years supporting senior executives, faculty leaders, physicians, research leaders, or C‑suite stakeholders.
• High School Diploma required (Bachelor’s degree highly preferred).
• Prior familiarity with Mass General Brigham is a strong plus.
• Familiarity with AI workflows is a plus but not required.
• Experience in academic medical center, hospital system, university, research institute, startup, or tech organization.
• Familiarity with AI, healthcare, biomedical research, or academic medicine.
• Track record coordinating VIP visits, advisory boards, conferences, or executive external engagements.
• Comfort working with senior faculty, physicians, scientists, entrepreneurs, philanthropists, or government stakeholders.

Responsibilities

• Manage the Director’s time and calendar (internal/external meetings, partnerships, leadership sessions, board-style meetings).
• Coordinate across Mass General Brigham, Harvard, and university operations.
• Arrange domestic and international travel end-to-end (flights, hotels, itineraries, logistics).
• Manage invitations for lectures, panels, advisory boards, and government briefings.
• Coordinate VIP visits and guest experiences; plan site visits and logistics.
• Provide operational support to the executive team and planning sessions.
• Manage relationships with external collaborators, academic partners, and government stakeholders.
• Draft polished correspondence and prepare leadership for high-stakes conversations.
• Handle highly sensitive information with discretion.
• Own special projects from idea to finish (center launches, events, donor materials, strategic initiatives).

Skills

Organizational skills

Calendar management

Written communication

Interpersonal skills

Judgement under pressure

Microsoft Office

Google Workspace

Zoom/Teams

Travel and expense systems

Education

High School Diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Zoom/Teams

Job description

Mass General Brigham Incorporated seeks a Senior Administrative Assistant to support the Director and executive team at the AI Center in Boston. The role is on‑site at 60 Fernwood Road, demanding high visibility, strategic execution, and flawless coordination across clinical, research, and operations teams.

You will shield leadership time, manage complex calendars, and drive multiple initiatives with discretion, contributing to breakthrough biomedical advancements.