Senior Executive Assistant to Accounting Directors (Seattle)

Talentify; Seattle (WA); Presencial; USD 41.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental & vision

401(k) Retirement Plan

Paid Time Off

Descripción de la vacante

Talentify is seeking an Executive Assistant to provide high-level administrative support to multiple Directors in Accounting in Seattle. The role handles calendar and email management, travel coordination, expense processing, and event planning in a fast-paced environment.

You will anticipate needs, manage priorities across time zones, and maintain professionalism and confidentiality while delivering accurate communications and materials.

Formación

• 5+ years of experience supporting leaders in an executive assistant role.
• Experience managing complex calendars across multiple time zones, preferably using Microsoft Outlook.
• Strong event planning experience, including coordinating team meetings and town halls.
• Hands-on experience managing expenses using Concur, with policy compliance.
• Impeccable attention to detail and high standards of professionalism.

Responsabilidades

• Provide comprehensive administrative support to multiple leaders in Accounting, ensuring time and priorities are effectively managed.
• Own complex calendar management for several leaders across multiple time zones, including scheduling and rescheduling meetings.
• Monitor and track Director meetings, priorities, and emails, acting as a proxy when appropriate.
• Coordinate domestic and international travel, including flights, accommodations, ground transport, and visa arrangements.
• Prepare, submit, and reconcile expense reports using Concur, ensuring accuracy and policy compliance.
• Organize team events such as town halls and offsites, handling logistics and onsite support.

Conocimientos

Calendar management

Email management

Travel coordination

Expense processing

Event planning

Confidentiality

Attention to detail

Prioritization

Executive support

Herramientas

Microsoft Outlook

Concur

Descripción del empleo

Talentify is seeking an Executive Assistant to provide high-level administrative support to multiple Directors in Accounting in Seattle. The role handles calendar and email management, travel coordination, expense processing, and event planning in a fast-paced environment.

You will anticipate needs, manage priorities across time zones, and maintain professionalism and confidentiality while delivering accurate communications and materials.