Executive Admin Partner to Leaders — Seattle

PDS Tech Commercial, Inc.; Seattle (WA); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K plan

Paid time off

Job summary

PDS Tech Commercial is seeking a Senior Administrative Assistant to provide high-level support to leaders and a dynamic department in Seattle, WA. This role requires discretion, organization, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate calendars, arrange travel, prepare documents, assist with budgets, and serve as a central contact for internal and external partners to help keep operations running smoothly.

Qualifications

• High school diploma or equivalent.
• 4+ years of administrative support experience.
• Intermediate to advanced MS Office skills (Word, Excel, Outlook).
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organization, prioritization, and time-management abilities.
• Proven ability to multitask and manage multiple projects from start to finish.
• Strong attention to detail and ability to adapt quickly to changing priorities.
• Professional demeanor and outstanding telephone and business etiquette.

Responsibilities

• Provide high-level admin support for management and department, including complex and confidential assignments.
• Serve as internal and external point of contact, handling calls, visitors, inquiries, and correspondence.
• Manage calendars, schedule appointments, and coordinate complex meetings and priorities.
• Arrange meetings, travel, lodging, catering, presentation materials, equipment, and special events.
• Prepare, compose, proofread, and format documents, reports, presentations, spreadsheets, charts, and other materials.
• Organize and maintain department files, databases, records, and other systems.
• Handle incoming/outgoing correspondence, prioritizing requests and next steps.
• Order office supplies, monitor inventory, and coordinate service or repair requests.
• Assist with department budgets, expense reports, expenditures, and accounting records.
• Research complex questions and provide solutions based on policies and best practices.
• Support office operations and help implement process improvements.
• Coordinate multiple projects simultaneously with accuracy and deadlines.
• Provide guidance to lower-level clerical staff when needed.
• Handle sensitive information with discretion and integrity.

Job description

PDS Tech Commercial is seeking a Senior Administrative Assistant to provide high-level support to leaders and a dynamic department in Seattle, WA. This role requires discretion, organization, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate calendars, arrange travel, prepare documents, assist with budgets, and serve as a central contact for internal and external partners to help keep operations running smoothly.