Elite Personal Assistant to Senior Executive

Fuel Talent LLC; Seattle (WA); On-site; USD 90,000 - 150,000; Full time

Job summary

Fuel Talent is partnering with a confidential private individual or family office in Seattle to identify an exceptional Personal Assistant. You will manage day-to-day life logistics, calendars, travel, and vendor coordination while maintaining discretion and professionalism.

The role demands 5–10+ years of high-level personal support, superb organization, and the ability to anticipate needs in a fast-paced, dynamic environment.

Qualifications

• Bachelor’s degree typically preferred or equivalent experience.
• 5 to 10+ years of experience providing high-level personal support.
• Proven experience managing complex schedules, logistics, and high-volume coordination.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and sound judgment when handling confidential information.
• Ability to prioritize, multitask, and remain calm under pressure.
• Proactive, resourceful, and solutions-oriented mindset.
• Strong interpersonal skills with the ability to interact with a variety of personalities and vendors.
• Tech savvy with proficiency in Microsoft Office Or G-Suite and modern tools.
• Ability to work both independently and as part of a team.
• Flexible and adaptable with a no task too small attitude.
• Willingness to be available outside of standard business hours as needed.
• Ability to run errands as needed.

Responsibilities

• Manage complex and ever-changing personal calendars including appointments, travel, and social commitments
• Coordinate all aspects of personal travel including detailed itineraries, logistics, and preferences
• Oversee household operations including vendors, service providers, and maintenance schedules
• Serve as a liaison across household staff, vendors, and external partners ensuring seamless communication
• Manage personal correspondence including screening, responding, and organizing communications
• Run errands and support day-to-day personal needs including shopping, returns, and general tasks
• Assist with management of personal assets such as vehicles, insurance, and subscriptions
• Coordinate pet care, appointments, and other household-specific needs as applicable
• Plan and execute personal events, gatherings, and gifting initiatives
• Maintain organized systems for personal data, files, and records
• Identify opportunities for efficiency and proactively improve processes across the household
• Support occasional business-related tasks and partner with Executive Assistants as needed
• Assist with special projects and ad hoc requests

Skills

Schedule management

Logistics coordination

Attention to detail

Discretion & professionalism

Communication skills

Multitasking under pressure

Proactive problem solving

Vendor management

Tech savvy

MS Office / G-Suite

Independent work

Team player

Flexibility

Available after hours

Errand running

Education

Bachelor’s degree

Tools

Microsoft Office

G-Suite

Job description

Fuel Talent is partnering with a confidential private individual or family office in Seattle to identify an exceptional Personal Assistant. You will manage day-to-day life logistics, calendars, travel, and vendor coordination while maintaining discretion and professionalism.

The role demands 5–10+ years of high-level personal support, superb organization, and the ability to anticipate needs in a fast-paced, dynamic environment.