Senior Executive Assistant — Strategic Partner to Leadership

Fuel Talent; Seattle (WA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Bonus opportunities

Equity

Job summary

Fuel Talent is seeking an experienced Executive Assistant to support senior leadership in Seattle. The role requires proactive, organized professionals who manage calendars, travel, and communications with discretion.

As a strategic partner to executives, you will streamline operations, prepare briefing materials, and coordinate cross-functional initiatives. 5–10+ years of high-level support experience is preferred, with strong communication and problem-solving abilities.

Qualifications

• Bachelor’s degree typically preferred or equivalent experience.
• 5 to 10+ years of experience supporting senior executives in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and sound judgment.
• Ability to prioritize, multitask, and remain calm under pressure.
• Proactive, resourceful, and solutions-oriented mindset.

Responsibilities

• Manage complex and ever-changing calendars, prioritizing meetings and protecting executive time.
• Coordinate all aspects of meetings including scheduling, agendas, materials, and follow-ups.
• Arrange complex domestic and international travel, including detailed itineraries and logistics.
• Serve as a liaison, managing communication with internal and external stakeholders.
• Draft, edit, and manage correspondence on behalf of executives.
• Prepare briefing materials, presentations, and research for meetings and projects.
• Track action items and ensure follow-through on key initiatives.
• Support planning and execution of team events, offsites, and board meetings.
• Partner cross-functionally with internal teams and other administrative staff.
• Manage expenses, invoices, and reporting as needed.
• Assist with special projects and ad hoc initiatives across the organization

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Discretion

Cross-functional collaboration

Education

Bachelor’s degree

Tools

MS Office

G-Suite

Slack

Zoom

AI tools

Job description

Fuel Talent is seeking an experienced Executive Assistant to support senior leadership in Seattle. The role requires proactive, organized professionals who manage calendars, travel, and communications with discretion.

As a strategic partner to executives, you will streamline operations, prepare briefing materials, and coordinate cross-functional initiatives. 5–10+ years of high-level support experience is preferred, with strong communication and problem-solving abilities.