Executive Assistant to MD - Strategic Admin & Travel Lead

Talentify; Seattle (WA); On-site; USD 70,000 - 100,000; Full time

Job summary

Talentify is seeking an Executive Assistant in the Commercial & Investment Banking team in Seattle. You will support senior leaders, manage calendars, coordinate travel, and handle confidential information with discretion.

The role requires five days in the office, strong organization, and superb communication. You will interact with executives and contribute to the smooth operation of the department through calendar and meeting logistics.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgement in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities, i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority, while guarding information.
• Coordinate and logistics of internal and external meetings.
• Arrange and coordinate domestic and international travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members.
• Assist with staff onboarding and off-boarding, including equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels.
• Maintain department documents, including org charts and Executive Bios.
• Handle regular activities without prompting and advise in advance of issues.
• Assist in editing spreadsheets and presentations for client meetings.

Skills

Administrative experience

Calendar management

Confidentiality

Communication skills

MS Office

Phone etiquette

Senior management interaction

Education

College degree (preferred)

Job description

Talentify is seeking an Executive Assistant in the Commercial & Investment Banking team in Seattle. You will support senior leaders, manage calendars, coordinate travel, and handle confidential information with discretion.

The role requires five days in the office, strong organization, and superb communication. You will interact with executives and contribute to the smooth operation of the department through calendar and meeting logistics.