Senior Executive Assistant – Strategic Partner

Horizon Media; New York (NY); On-site; USD 70,000 - 105,000; Full time

Job summary

Horizon Media in New York City is seeking an experienced Executive Assistant to provide comprehensive support to a senior executive. You will manage calendars, prepare materials, coordinate travel, and liaise with clients and partners.

The role requires a proactive, highly organized individual with excellent writing and communication skills who thrives in a fast-paced media environment and can handle confidential information with discretion.

Qualifications

• BA/BS and 8-10+ years of executive assistant experience for a senior-level executive
• Expert with Microsoft Office suite.
• Knowledge of virtual meeting programs (Microsoft Teams, Zoom, etc.)

Responsibilities

• Provide comprehensive administrative support to a senior executive.
• Oversee calendar management, scheduling, and meeting coordination.
• Communicate with clients, partners, and stakeholders with professionalism and discretion.
• Design and prepare materials for meetings and presentations.
• Prepare and proof emails as required.
• Manage travel arrangements and expense reporting.
• Plan and organize agency-wide initiatives, events, and logistics.
• Coordinate room bookings and vendor engagement for client and new business events.
• Support a positive work environment and collaborate with HR, Finance, and Legal.
• Serve as liaison between executives, employees, clients, and external partners.
• Perform ad-hoc general administrative/project management duties.

Skills

Executive support experience

Strong organizational skills

Excellent written and verbal comms

Education

BA/BS degree

Tools

Microsoft Office Suite

Microsoft Teams / Zoom

Job description

Horizon Media in New York City is seeking an experienced Executive Assistant to provide comprehensive support to a senior executive. You will manage calendars, prepare materials, coordinate travel, and liaise with clients and partners.

The role requires a proactive, highly organized individual with excellent writing and communication skills who thrives in a fast-paced media environment and can handle confidential information with discretion.