Senior Executive Assistant to C-Suite | Calendar & Travel

Horizon Media Inc.; New York (NY); Presencial; USD 70.000 - 105.000; Tempo integral

Resumo da vaga

Horizon Media Inc. is seeking an experienced Executive Assistant to support a senior executive in New York. The role emphasizes independent work, superior organization, and discretion to manage calendar, travel, and communications.

The successful candidate will design meeting materials, coordinate events, and liaison with internal teams and external partners, ensuring a professional and efficient executive office.

Qualificações

• Deliver comprehensive administrative assistance to a senior executive with strategic focus.
• Oversee complex calendar management and coordinate the executive's schedule.
• Communicate with clients, partners, and stakeholders with professionalism and discretion.
• Design and prepare materials for meetings and presentations in advance.
• Prepare and proof emails for clear, professional communication.
• Manage travel arrangements and expense reimbursements.
• Plan and organize agency-wide initiatives and events.
• Build relationships with Executive Assistants across HR, Finance and Legal.
• Serve as liaison between executives, employees, clients and partners.
• Ad-hoc administrative and project management duties as assigned.

Responsabilidades

• Oversee complex calendar management and optimize the executive's schedule.
• Communicate with clients and stakeholders in a poised, professional manner.
• Prepare materials and presentations in advance for meetings.
• Organize travel and related expense reimbursements.
• Plan agency-wide initiatives and events with logistics.
• Maintain a collaborative, positive work environment.

Conhecimentos

Executive support

Calendar management

Communication

Travel planning

Discretion

Formação

BA/BS degree

Ferramentas

MS Office

Microsoft Teams

Zoom

Descrição da vaga

Horizon Media Inc. is seeking an experienced Executive Assistant to support a senior executive in New York. The role emphasizes independent work, superior organization, and discretion to manage calendar, travel, and communications.

The successful candidate will design meeting materials, coordinate events, and liaison with internal teams and external partners, ensuring a professional and efficient executive office.