Senior Executive Assistant & Strategic Liaison

FREQUENTIS Deutschland GmbH; Columbia (MD); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health Savings Accounts

Competitive 401(k) Plan with company,

Employee Life Insurance & AD&D

Company-paid Short-Term and Long-Term

Disability Insurance

Employee Assistance Program

Generous holidays, including a full wk

PTO and sick leave

Team-building activities

Job summary

Frequentis USA Inc. in Columbia, MD, is seeking an experienced executive assistant to support senior leaders and VP-level executives in a fast-paced, government-focused environment.

You will expertly manage calendars, travel, correspondence, and board materials while partnering with cross-functional teams to drive strategic initiatives. The role emphasizes discretion, communication, and proactive problem-solving.

Qualifications

• Exceptional executive support and relationship-management skills.
• Outstanding communication and executive-writing abilities.
• Advanced Microsoft Office and collaboration technology expertise.
• Strong business acumen and organizational awareness.
• Ability to anticipate needs and proactively solve problems.
• High degree of confidentiality, professionalism, and executive presence.
• 7+ years of executive or senior administrative support experience.
• Experience supporting Vice Presidents, C-level executives, or executive leadership teams required.
• Experience supporting strategic initiatives, board meetings, and executive communications preferred.
• Experience working in government contracting, defense, aviation, transportation, or technology environments preferred.

Responsibilities

• Provide advanced support to executive leadership and business leaders.
• Manage highly complex calendars, priorities, and scheduling conflicts.
• Coordinate executive travel, customer engagements, and leadership events.
• Draft professional executive correspondence, presentations, and briefing materials.
• Support executive leadership meetings, board reviews, and management discussions.
• Track strategic initiatives, leadership actions, and critical milestones.
• Coordinate executive visits, customer briefings, and corporate events.
• Serve as a trusted liaison between executives and internal/external stakeholders.
• Mentor junior administrative staff and assist with process improvements.

Skills

Executive support

Relationship management

Communication

Executive writing

Microsoft Office

Collaboration tools

Confidentiality

Executive presence

Problem solving

Proactive mindset

Tools

MS Office Suite

Calendar management tools

Job description

Frequentis USA Inc. in Columbia, MD, is seeking an experienced executive assistant to support senior leaders and VP-level executives in a fast-paced, government-focused environment.

You will expertly manage calendars, travel, correspondence, and board materials while partnering with cross-functional teams to drive strategic initiatives. The role emphasizes discretion, communication, and proactive problem-solving.