Junior Administrative & Executive Support

Frequentis; Columbia (MD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

HSA

401(k) Plan

Life Insurance

Disability Insurance

EAP

Holidays off (Dec 25–Jan 1)

PTO with tenure

Team-building activities

Job summary

Frequentis USA Inc. in Maryland is seeking an organized administrative professional to support executives, calendar management, travel planning, and coordination of meetings.

You will handle document management, visitor greetings, and office operations, contributing to a professional and efficient workplace while collaborating with teams across the company. The role offers exposure to government-facing environments and a chance to grow within an established safety-focused technology company.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent customer service orientation.
• Effective written and verbal communication skills.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Support executive calendars and meeting scheduling.
• Coordinate conference room reservations and meeting logistics.
• Assist with travel arrangements and expense submissions.
• Prepare basic meeting materials and presentations.
• Welcome visitors and coordinate guest logistics.
• Maintain records, filing systems, and document repositories.
• Assist with company events, employee engagement activities, and customer visits.
• Support office administration activities and special projects.

Skills

Organizational skills

Customer service

Communication

Microsoft Office

Time management

Attention to detail

Multitasking

Administrative experience

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Frequentis USA Inc. in Maryland is seeking an organized administrative professional to support executives, calendar management, travel planning, and coordination of meetings.

You will handle document management, visitor greetings, and office operations, contributing to a professional and efficient workplace while collaborating with teams across the company. The role offers exposure to government-facing environments and a chance to grow within an established safety-focused technology company.