Executive Support & Strategy Coordinator

Frequentis; Columbia (MD); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company match

PTO & holidays

Job summary

Frequentis USA Inc. is seeking an experienced administrative professional to provide high-level support to the executive team.

The role involves managing calendars, coordinating travel and events, and drafting communications to senior leadership. Ideal candidates will have extensive experience supporting VP and C-level executives, strong writing skills, and a keen ability to anticipate needs while maintaining confidentiality.

Qualifications

• 7+ years of executive or senior administrative support experience.
• Experience supporting Vice Presidents, C-level executives, or executive leadership teams.
• Experience supporting strategic initiatives, board meetings, and executive communications preferred.
• Bachelor's degree preferred.

Responsibilities

• Provide advanced support to executive leadership and business leaders.
• Manage highly complex calendars, priorities, and strategic scheduling conflicts.
• Coordinate executive travel, customer engagements, and leadership events.
• Draft professional executive correspondence, presentations, and briefing materials.
• Support executive leadership meetings, board reviews, and management discussions.
• Track strategic initiatives, leadership actions, and critical milestones.
• Coordinate executive visits, customer briefings, and corporate events.
• Serve as a trusted liaison between executives and internal/external stakeholders.
• Mentor junior administrative staff and assist with process improvements.

Skills

Executive support

Communication & writing

Microsoft Office

Business acumen

Proactive problem solving

Confidentiality & professionalism

Leadership coordination

Board meeting support

Government contracting exposure

Bachelor's degree

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Collaboration tools

Job description

Frequentis USA Inc. is seeking an experienced administrative professional to provide high-level support to the executive team.

The role involves managing calendars, coordinating travel and events, and drafting communications to senior leadership. Ideal candidates will have extensive experience supporting VP and C-level executives, strong writing skills, and a keen ability to anticipate needs while maintaining confidentiality.